Property Management Admin & Coordination Specialist

Teamified; Manila; On-site; PHP 279,000 - 502,000; Full time

Job summary

Teamified is sourcing a Virtual Assistant for a Melbourne-based property team to provide administrative support within the Property Management group. The role focuses on maintaining client relationships, processing maintenance requests, and supporting lease renewals while ensuring timely service.

The successful candidate will manage tasks using PropertyMe, coordinate with landlords and renters, and assist with routine inspections.

Qualifications

• 5–7 years of experience in property management support or real estate administration
• Proficiency with PropertyMe or comparable property management software and standard office tools
• Strong organisational skills with ability to manage multiple tasks and meet deadlines
• Excellent communication skills to liaise with clients, renters, landlords, and tradespeople
• High attention to detail, particularly with compliance documents, bonds, and lease renewals
• Problem-solving mindset with the ability to escalate as needed
• Team player with a proactive approach and willingness to provide backup support

Responsibilities

• Maintain positive relationships with clients and escalate issues
• Special projects as directed
• Enter all maintenance requests into PropertyMe and arrange timely instructions
• Use PropertyMe to monitor outstanding jobs and quotes
• Add approved invoices to Dropbox and send accounts to rental providers if they exceed monthly rental
• Arrange lease renewals according to instructions from rental providers and ensure safety compliance
• Follow-up reminders and tasks in PropertyMe
• Schedule routine inspections for property managers
• Diarise maintenance requests from renters and arrange tradesman as needed
• Coordinate and prepare new client documentation and follow up of compliance documents
• Entering new managements into PME including property, renter, owner information and relevant information

Skills

Property management coordination

Excellent communication

Time management

Attention to detail

Problem solving

Team player

Tools

PropertyMe

MS Office

Job description

Teamified is sourcing a Virtual Assistant for a Melbourne-based property team to provide administrative support within the Property Management group. The role focuses on maintaining client relationships, processing maintenance requests, and supporting lease renewals while ensuring timely service.

The successful candidate will manage tasks using PropertyMe, coordinate with landlords and renters, and assist with routine inspections.