Project Staff for Arete

Ateneo de Manila University; Philippines; On-site; PHP 223,000 - 357,000; Part time

Job summary

Ateneo de Manila University seeks a Project Staff – Reliever to provide temporary administrative and operational support to the Offices of the Executive Director and Artistic Director of Arete from September to January 2026.

The role includes handling venue reservations, monitoring facility use, coordinating event logistics, and facilitating day-to-day operations to ensure continuity of services during the engagement period.

Qualifications

• College graduate with at least 2 years of work experience.
• Good people skills and ability to work with different personality types.
• Excellent organization and attention to detail; experience in records keeping and filing is a plus.

Responsibilities

• Respond to inquiries regarding venue spaces and availability.
• Communicate reservation status to clients and coordinate requirements.
• Assist clients during ocular inspections of theaters and spaces.
• Monitor scheduled use of spaces and coordinate bookings with ED/AD offices.
• Coordinate event-related logistics with facilities, security, parking, and cleaning services.

Skills

People skills

Organization skills

Attention to detail

Bookkeeping experience

Education

College Graduate

Job description

Posted a day ago and deadline of application is on 29 Sep

Recruiter was hiring 21 hours ago

Job Description

Summary of Project Scope:

Under the supervision of the Artistic Director, the Project Staff – Reliever provides temporary administrative and operational support to the Offices of the Executive Director and Artistic Director of Areté from September to January 2026. The Project Staff assists in managing venue reservation requests, monitoring facility use, coordinating event logistics, facilitating ocular inspections, and supporting the day-to-day operations of Areté to ensure continuity of services during the engagement period.

Detail of Principal Accountabilities and Project Deliverables:

• Respond to inquiries regarding Areté's spaces and venue availability.
• Communicate reservation status to clients and coordinate reservation requirements.
• Assist clients and event organizers during ocular inspections of theaters and event spaces.
• Monitor the scheduled use of Areté spaces and coordinate with the ED Office/AD Office and other concerned units regarding bookings and activities.
• Coordinate event-related logistical requirements with the Areté Administrative Office and other concerned offices, including security, air-conditioning, parking, facilities, cleaning, and other support services, as needed.
• Assist in preparing event spaces prior to and after activities, in coordination with maintenance personnel.
• Prepare and facilitate administrative documents required for venue use, including the Production Information Form (PIF), theater house rules and regulations, terms of use, and other related documents.
• Liaise with clients on payment status and outstanding obligations to Arete.
• Perform other related duties as may be assigned during the period of engagement.

Minimum Qualifications

Description of Education, Competence, and Experience Required:

• College Graduate
• At least 2 years work experience
• Must have good people skills and the ability to work with different personality types
• Experience in records keeping and filing practice
• Excellent organization skills and attention to detail
• Experience in bookkeeping, an advantage
• Ability to work on multiple assignments at the same time

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.