Student Formation Coordinator

Ateneo de Manila University; Philippines; On-site; PHP 420,000 - 660,000; Full time

Job summary

Ateneo de Manila University in the Philippines seeks a competent professional to plan, develop, and implement formation programs across year levels. The role collaborates with OVPMI and academic offices to align formation with curricular goals and coordinates with faculty, staff, and external partners.

The ideal candidate brings a Bachelor's degree and at least 3 years of relevant experience in formation, training, or project management, with strong communication and organizational skills and

Qualifications

• Bachelor's degree and 3+ years in formation programs
• Familiarity with Ignatian Spirituality and Pedagogy is an advantage
• Strong communication, facilitation, and program design skills

Responsibilities

• Lead development of formation programs for assigned year levels and align with curriculum
• Manage logistics, venue setups, scheduling, and grade submissions
• Mentor students and coordinate with partner offices and external organizations
• Monitor budgets, report on program outcomes, and implement improvements
• Serve as primary contact for year-level formation inquiries and partnerships

Skills

Communication

Facilitation

Planning

Program Design

Team Player

Networking

Tech Savvy

Time Management

Proactivity

Ignatian Spirituality

Education

Bachelor's degree

3+ years experience in formation programs

Tools

Microsoft Office

Job description

Posted 2 days ago and deadline of application is on 26 Oct

Recruiter was hiring a day ago

Job Description

Main Duties and Responsibilities:
I. Program Planning and Development

• Leads the short-term and long-term development of formation programs for the assigned year levels
  • Meets with the OVPMI team and the relevant offices per year level to revisit, refine, and/or plan formation programs and Program Expected Learning Outcomes (PELO)
  • Researches and identifies new areas for growth and collaborative opportunities with other institutions and groups
• Ensures the alignment and integration of formation programs for the assigned year level with the Higher Education academic curriculum through collaboration with academic and formation stakeholders
  • Partners with faculty members and academic departments to refine and align module design and content with formation objectives and the academic curriculum
  • Coordinates with other Student Formation Coordinators to promote continuity and developmental progression of formation programs across all year levels

II. Program Implementation

• Manages the logistical and administrative requirements necessary for smooth program operations
  • Coordinates venue reservations and logistical setups for all program activities
  • Coordinates and negotiates with faculty members on matters related to student enlistment, scheduling, and room assignments
  • Receives and verifies grade submissions from faculty members and posts the grades in the system
• Sources, selects, and orients program facilitators and resource persons
• Mentors individual students and/or student groups, as applicable to the program
  • Develops activities and sessions to help students with their role in the program
  • Provides individual consultation sessions to guide them in their role in the program
• Monitors the financial requirements of assigned formation programs to ensure adherence to approved budgets
  • Consolidates budget proposals from partner offices for assigned year-level programs
  • Monitors the utilization of program budgets and tracks expenses throughout the year
  • Monitors the financial status of assigned programs through Integrated Ateneo Formation (InAF) DCBs and reviews related budgetary requirements
  • Reviews and monitors the processing of liquidations for assigned year-level programs
  • Processes requests for compensation of facilitators and deliverers, as applicable

III. Program Monitoring, Evaluation, and Reporting

• Develops or uses current evaluation tools such as surveys, interviews, and focus groups to gather feedback on program runs, and analyzes the data collected to derive actionable insights and recommendations for enhancing formation program strategies
• Prepares detailed evaluation reports documenting findings, insights, and recommendations for program outcomes
• Coordinates the implementation of approved changes and enhancements to formation programs and provides feedback and recommendations to the Director and relevant stakeholders

IV. Stakeholder Engagement

• Serves as the primary point of contact for formation program-related inquiries for assigned year levels, acting as the initial touchpoint for offices, students, and external organizations
• Identifies and engages potential partners, including academic institutions, organizations, and training providers, to expand formation program offerings and initiatives
• Represents the assigned formation programs in University-related gatherings and meetings

V. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Minimum Qualifications

Knowledge, Skills, and Abilities:

• Communication Proficiency: Demonstrates excellent oral and written communication skills, effectively conveying information and ideas
• Facilitation Skills: Demonstrates proficiency in guiding group discussions, workshops, and training sessions effectively
• Planning and Organization Skills: Capable of strategic planning, organizing tasks, and managing all resources efficiently to achieve objectives
• Program Design Expertise: Possesses knowledge and experience in developing and designing programs tailored to specific needs and objectives
• Team Player: Collaborates effectively within a team environment, fostering cooperation and contributing positively
• Networking/Relationship-Building Skills: Ability to establish good working dynamics with all internal and external partners
• Technological Savvy: Demonstrates proficiency in Microsoft Office Applications and other Internet applications
• Time Management Skills: Displays a strong work ethic, adheres to systematic approaches, and manages tasks effectively, even under tight deadlines and pressure
• Proactivity and Innovation: Demonstrates proactive behavior and the ability to work autonomously with minimal supervision, taking initiative to address challenges and pursue opportunities for improvement
• Ignatian Spirituality and Student Development: Strong knowledge on Ignatian spirituality concepts and practices, formation principles, and student development frameworks, applied in program design and implementation

Education and Experience Requirements:

• Graduate of any Bachelor’s degree
• At least three (3) years of relevant experience in formation programs, training, facilitation, or project management
• Familiarity with Ignatian Spirituality and Pedagogy is an advantage

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Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.