PROJECT SITE SECRETARY/ADMIN

AFRY; Isabela; On-site; PHP 167,000 - 279,000; Full time

Job summary

AFRY is seeking an administrative assistant in the Philippines to provide on-site support to the unit and designated Management Officers in Isabela.

Responsibilities include scheduling meetings, preparing MOMs and monthly reports, coordinating with the Makati office, managing filing and procurement, and supporting other staff as needed. Fluency in English and MS Office proficiency are essential. This is a full-time role with exposure to multinational projects.

Qualifications

• College graduate required.
• At least two years of experience.
• Proficient in MS Office operations.
• Fluent in English (Speaking/Writing).

Responsibilities

• Schedule meetings for the team.
• Prepare MOMs and monthly reports.
• Coordinate with Makati office for report submission.
• Manage filing system and confidential information discreetly.
• Assist other staff and departments as needed.

Skills

Communication

Organization

English (Speaking/Writing)

Education

College graduate

Tools

MS Office

Job description

AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In South East Asia, we are a leading power sector consulting engineering company executing our regional consultancy and engineering assignments from our power sector consulting offices in Bangkok, Jakarta, Kuala Lumpur, Manila, Hanoi, Singapore, Pune, Noida and Taipei. In total, we have multinational staff of more than 500 working in the power generation field in Asia.

In the Philippines, we have a focus on energy with over 100 employees working on local and international projects for the last 20 years.

Making Future

Job Description

Responsible for providing assistance at site and administrative/secretarial support to the organization’s unit and designated Management Officers.

• Scheduling of relevant meetings for the team
• Responsible for the Management Team MOM
• Gather data from responsible areas for monthly reports.
• Review for common spelling errors and layout quality of Month end report.
• Work and Coordinates with Makati office for report submission.
• Manage Management actions List
• Manage filling system.
• Management of Site Meeting programs
• Manage Management purchase and reimbursement claims.
• Management of Manager Outlook Meeting schedule
• Liaise with agents in booking of accommodation and transportation for business travel.
• Do local purchasing of office goods and snack corner as may require.
• Coordinate office cleaning.
• Manage functions/celebrations.
• Handling confidential and sensitive information with discretion
• Supporting other staff members and departments as needed
• Perform task as may be assigned.

Qualifications

Professional

• College graduate
• At least two years experience
• Proficient in MS Office operations
• Fluent in English (Speaking/Writing)

Character

• Pleasing personality
• Honest and loyal
• Result-oriented achiever
• Good level of communication
• Well organized and disciplined

Additional Information

AFRY is committed to creating an inclusive & diverse environment and we are actively looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, religion, disability, or age. You will be part of a global and diverse company where our differences are our strengths. Join us to accelerate the transition towards a sustainable society.

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.