project manger/Business Analyst

Xurpas Inc; Makati; On-site; PHP 300,000 - 540,000; Full time

Job summary

Xurpas Inc is seeking a Project Coordinator to drive projects from initiation to completion, coordinating with senior project managers, internal teams, external stakeholders, vendors, and contractors.

You will organize schedules, resources, budgets, risks, and deliverables, preparing status reports and meeting records in a fast-paced environment using Excel, Google Sheets, Outlook, Jira, and Trello.

Qualifications

• Bachelor's degree in Business, Management, or related discipline or equivalent experience.
• Exposure to project management or coordination is an advantage.
• Strong organisational abilities, attention to detail, and time management.
• Ability to handle multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and collaboratively.
• Adaptability in a fast-paced environment.
• Proficiency in Excel, Word, Google Sheets, and Google Docs.
• Familiarity with Outlook and Lark.
• Familiarity with PM tools such as MS Projects, Asana, Trello, Jira, or Monday.com.
• Knowledge of PMP, CAPM, or PRINCE2 is an advantage.
• Experience or understanding of Agile, Scrum, and iterative PM approaches is preferred.
• Ability to assess risks and support informed decision-making.
• Experience or knowledge in budget management, forecasting, and financial tracking is preferred.

Responsibilities

• Assist in planning and coordinating projects from initiation to completion.
• Work closely with senior project managers to monitor progress and adjust schedules and deliverables.
• Oversee timelines, budgets, resource allocation, and financial targets.
• Develop and maintain project documentation and meeting records.
• Coordinate with internal departments and external stakeholders.
• Monitor milestones and ensure deliverables are tracked and completed.
• Identify risks and issues and support mitigation measures.
• Organise meetings with agendas and minutes, tracking action items.
• Coordinate with vendors and contractors for project requirements.
• Ensure project documents are organized and accessible.
• Support data analysis, budget tracking, forecasting, and reporting.

Skills

Organizational skills

Attention to detail

Time management

Verbal and written communication

Analytical thinking

Team collaboration

Adaptability

Multitasking

Fast-paced environment

Education

Bachelor's degree in Business/Management or related field

Tools

Microsoft Excel

Microsoft Word

Google Sheets

Google Docs

Microsoft Outlook

Lark

Jira

Asana

Trello

Monday.com

Microsoft Project

Job description

About the role

Join our team as a Project Coordinator and help drive projects from initiation through completion. You will work closely with senior project managers, internal departments, external stakeholders, vendors, and contractors to coordinate schedules, resources, documentation, communication, and deliverables. Your organised and analytical approach will help keep projects aligned, risks visible, and milestones on track in a fast-paced environment.

Key responsibilities

• Assist in planning and coordinating projects throughout their entire lifecycle, from initiation to completion.
• Work closely with senior project managers to monitor progress and adjust schedules, resources, and deliverables as needed.
• Assist in overseeing project timelines, budgets, resource allocation, and financial targets.
• Develop, maintain, and update project documentation, including status reports, project plans, action item trackers, and meeting records.
• Coordinate with internal departments and external stakeholders to maintain effective communication and alignment with project objectives.
• Monitor project milestones and ensure deliverables are properly tracked and completed.
• Help identify project risks and issues and support the implementation of appropriate mitigation measures.
• Organise project meetings by preparing agendas, documenting minutes, and monitoring action items through to completion.
• Work with vendors and contractors to coordinate project-related requirements.
• Ensure project documents are organised, maintained, and readily accessible.
• Support project data analysis, budget tracking, forecasting, and reporting.

What we're looking for

• Bachelor's degree in Business, Management, or a related discipline, or equivalent professional experience.
• Previous exposure to project management or project coordination is an advantage.
• Strong organisational abilities, attention to detail, and effective time management skills.
• Ability to handle multiple tasks, manage competing priorities, and consistently meet project deadlines.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Ability to work effectively both independently and collaboratively.
• Adaptability when priorities change and the ability to perform effectively in a fast-paced work environment.
• Proficiency in Microsoft Excel, Microsoft Word, Google Sheets, and Google Docs.
• Familiarity with Microsoft Outlook and Lark.
• Familiarity with project management applications such as Microsoft Project, Asana, Trello, Jira, or Monday.com.
• Knowledge or familiarity with project management certifications such as PMP, CAPM, or PRINCE2 is an advantage.
• Experience or understanding of Agile, Scrum, and other iterative project management approaches is preferred.
• Ability to assess project risks, interpret project data, and support informed decision-making.
• Experience or knowledge in project budget management, expense forecasting, and financial tracking is preferred.