Project Management Support - Officer

UNOPS; Cotabato City; On-site; PHP 600,000 - 900,000; Full time

Job summary

UNOPS Philippines seeks a Project Management Support Officer to provide technical and operational coordination for the BLJCC and BARMM tri-justice coordination mechanisms. You will support the Programme Manager, strengthen inter-agency collaboration, and help implement and monitor commitments across work packages.

The role focuses on day-to-day coordination, documentation, stakeholder follow-through, and ensuring coherence across programme activities with guidance from the Senior Project Manager

Qualifications

• Experience in programme coordination or governance work.
• Experience supporting multi-stakeholder coordination involving government and partners.
• Experience organizing meetings, workshops, and coordinating actions.
• Strong stakeholder engagement and inter-agency coordination.
• Experience in preparing reports and briefs or coordination documentation.

Responsibilities

• Coordinate BLJCC and inter-agency coordination activities.
• Support meetings, agendas, materials, and follow-up actions.
• Record outputs and ensure follow-through.
• Maintain communication with member institutions and stakeholders.
• Support monitoring, reporting and programme coordination inputs.

Skills

Stakeholder engagement

Inter-agency coordination

Meeting facilitation

Documentation

Program coordination

Education

Bachelor's degree

Master's degree

Job description

Job Description:

Job Highlight

Provide technical and operational coordination support to the Programme Manager in operationalizing and strengthening the BLJCC and broader tri-justice coordination mechanisms, supporting effective inter-agency collaboration and coordination coherence across programme interventions.

About The Project Office

Established in 2016, UNOPS Philippines supports the government and development partners in advancing sustainable development through services including sustainable procurement, project and grant management, infrastructure, and logistical support. UNOPS projects in the Philippines focus on key areas such as governance, justice, health, and infrastructure, with a strong emphasis on capacity building, community resilience, and accelerating progress toward the Sustainable Development Goals (SDGs).

Role Purpose

Reporting directly to the Project Manager for overall supervision and performance accountability, the Project Management Support Officer Stakeholder Coordination) provides technical and operational coordination support to the Senior Project Manager in strengthening the functionality of the BLJCC, other inter-agency and institutional mechanisms and stakeholder processes within the BARMM tri-justice system.

The position is intended to provide dedicated operational support that promotes coherent engagement, strengthens coordination continuity, and supports effective implementation and monitoring of inter-agency commitments across the programme. The role supports day-to-day coordination processes, documentation, stakeholder follow-through, and related operational coordination requirements under the guidance of the Senior Project Manager and in support of the broader programme implementation structure.

Functions / Key Results Expected

• BLJCC Coordination Support
• Support the Project Manager in the overall coordination of the task of operationalizing the BLJCC as a multi-agency coordination and planning platform
• Facilitate coordination among justice sector institutions, stakeholders, representatives and technical specialists across formal, Shari’ah, and customary systems-related workstreams
• Support the preparation and organization of BLJCC meetings, dialogues, and technical working sessions and assist in the development of meeting agendas, materials, and coordination documents
• Record and organize meeting outputs, including key decisions, action points, and follow-up actions
• Maintain communication and follow-ups with BLJCC member institutions and stakeholders
• Ensure alignment of BLJCC activities with programme priorities and work package outputs, and implementation timelines, in coordination with relevant work package focal points
• Support follow-through of agreed coordination actions and inter-agency commitments
• Inter-Agency and System Coordination Support
• Facilitate communication and coordination among key justice sector stakeholders, including government agencies, judicial bodies, and customary justice actors to advance tri-justice systems institutional support processes;
• Support the Project Manager in strengthening linkages between activities and programme outputs, including the timely identification of operational coordination gaps, challenges, bottlenecks, and risks across work packages.
• Monitoring and Reporting Support
• Support tracking of coordination-related outputs, including progress on BLJCC and other work package actions and inter-agency commitments for programme reporting
• Coordinate with the M&E Specialist to provide relevant coordination inputs for reporting purposes
• Support preparation of briefing materials, updates, and reports for internal and external stakeholders, as required.
• Knowledge Management and Documentation
• Maintain organized records of BLJCC and other work package meetings, coordination outputs, and related documentation
• Support and contribute to the documentation of coordination processes, lessons learned, and good practices
• Operational Coordination
• Provide operational coordination support to programme activities and inter-agency processes, as required by programme implementation needs
• Support coordination priorities, stakeholder engagement activities, and related tasks as identified by the Programme Manager in consultation with relevant programme personnel, as applicable
• Coordinate with relevant programme personnel and technical focal points, as necessary, to support implementation coherence and effective inter-agency follow-through
• Participate in programme coordination meetings, strategic reviews, and quarterly adaptive management sessions.

Education Requirements

Required

• Bachelor’s degree (or equivalent) in Law, Public Administration, Political Science, Governance, Development Studies, or related fields with 5 years of relevant experience OR
• Master’s degree (or equivalent) in any of the above or related fields with 0 years of relevant experience is required.

Desired

• Specialization in justice sector reform, legal pluralism, or conflict-affected governance systems

Experience Requirements

Required

• Relevant experience is work in programme coordination, governance, public administration, or justice sector-related work
• Experience in supporting multi-stakeholder coordination processes involving government institutions and partners
• Experience in organizing and supporting meetings, workshops, or coordination platforms, including documentation and follow-up of actions
• Demonstrated experience in stakeholder engagement and inter-agency coordination
• Experience in preparing reports, briefs, or coordination-related documentation

Desired

• Experience working in BARMM, Mindanao, or similar conflict-affected or fragile contexts
• Familiarity with justice sector institutions, including formal, Shari’ah, and/or customary systems
• Experience supporting coordination platforms, councils, or inter-agency mechanisms
• Experience working with UN agencies, international organizations, or donor-funded programmes
• Exposure to governance, peacebuilding, or institutional strengthening programmes