Project Management Associate

Netrust Philippines Corporation; Philippines; On-site; PHP 250,000 - 380,000; Full time

Job summary

Netrust Philippines Corporation is seeking a detail-oriented project support role to assist in coordinating and tracking projects across departments in the Philippines.

You will monitor timelines, document risks, and help implement process improvements while ensuring compliance with policies and quality standards. This position emphasizes cross-department communication and client project support, ensuring timely delivery of deliverables.

Qualifications

• Analytical thinking and problem-solving skills required.
• Excellent organizational and process documentation abilities.
• Team collaboration and cross-department coordination.
• Attention to detail and quality assurance mindset.
• Effective communication with internal and external stakeholders.

Responsibilities

• Coordinate and track project execution across departments.
• Monitor timelines and flag potential delays to the Project Manager.
• Document risks and corrective actions.
• Evaluate departmental process efficiency and document findings.
• Support implementation of process improvements to boost productivity.
• Ensure compliance with policies and quality standards.
• Gather updates from departments and align on goals.
• Follow up on action items and deliverables.
• Facilitate cross-department communication to resolve minor issues.
• Maintain process and policy documents; provide timely progress updates.
• Prepare draft reports and dashboards to monitor performance.
• Assist with calendar coordination and meeting prep.
• Support planning and execution of client projects; prepare scopes and timelines.
• Track project progress and flag risks to the Project Manager.
• Coordinate with internal teams to ensure timely client deliverables.
• Prepare regular project status reports for clients and management.

Skills

Analytical thinking

Organizational skills

Team collaboration

Attention to detail

Effective communication

Job description

STATEMENT OF DUTIES AND RESPONSIBILITIES (covering Knowledge and Skills, Problem Solving and Accountability)

Project Management

• Assist in coordinating and tracking the execution of projects across departments.

• Help monitor project timelines and flag potential delays to the Project Manager

• Support the identification of risks and bottlenecks, and help document corrective actions

Process Efficiency & Quality Systems

• Assist in evaluating and documenting the efficiency of departmental processes

• Support the implementation of process improvements under guidance to enhance productivity and quality.

• Help monitor compliance with established policies, procedures, and quality standards.

Cross-Departmental Coordination

• Coordinate with department representatives to gather updates and align on project goals.

• Follow up on action items and deliverables to support timely execution.

• Assist in facilitating communication across departments to help resolve minor issues.

Governance & Reporting

• Help maintain and update process and policy documentation as directed.

• Provide the Project Manager with timely updates on the progress of assigned tasks and projects.

• Prepare draft reports and dashboards to help track project performance, efficiency metrics, and compliance.

• Support calendar coordination, correspondence drafting, and meeting preparation as needed.

Client Project Support

• Support the planning and execution of projects in alignment with client requirements and expectations.

• Assist in preparing project scopes, timelines, and deliverables in collaboration with internal teams.

• Help track project progress and flag risks to the Project Manager for corrective action.

• Coordinate with internal teams to support timely delivery of client deliverables within quality standards.

• Assist in preparing regular project status reports for clients and management

KEY COMPETENCIES

• Analytical thinking and problem-solving support

• Strong organizational and process documentation skills

• Team collaboration and coordination

• Attention to detail and quality assurance

• Effective communication with internal and external stakeholders