Project Liaison & Stakeholder Coordination Lead

Hafele Philippines, Inc.; Makati; On-site; PHP 391,000 - 614,000; Full time

Job summary

Hafele Philippines, Inc. seeks a Project Liaison Officer to coordinate between clients, project teams, suppliers and contractors, ensuring accurate communication and timely updates throughout the project lifecycle, from initiation to closeout.

You will manage documentation, prepare agendas and minutes, track actions, monitor schedules, coordinate approvals, and maintain version-controlled project records to keep all stakeholders informed.

Qualifications

• Bachelor's degree in Engineering, Architecture, Construction Management, Business Administration, or related field.
• 2–3 years of project coordination, customer service, construction, or project administration experience.
• Experience in construction, fit-out, furniture, kitchen, cabinetry, or building projects is an advantage.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office; familiarity with AutoCAD.
• Ability to manage multiple projects and priorities simultaneously.

Responsibilities

• Act as the primary liaison between client, project team, suppliers, contractors, and internal teams; coordinate meetings, site visits, and reviews.
• Maintain and organize project documentation, correspondence, drawings, contracts, permits and approvals; track action items.
• Coordinate submission and approval of shop drawings, submittals, variations, and permits; monitor compliance with client requirements and company procedures.
• Track project progress against schedules; escalate delays or risks to Project Manager or HPI Management; coordinate with procurement, logistics, installation, and site teams.
• Maintain positive relationships with clients and stakeholders; provide project status updates and coordinate resolution of issues affecting delivery.
• Prepare regular project status reports and monitor correspondence logs and issue trackers.

Skills

Communication

Interpersonal skills

Organizational skills

Documentation skills

Multitasking

Education

Bachelor's degree in Engineering, Architecture, Construction Management, Business Administration, or related field

Tools

Microsoft Office

AutoCAD

Job description

Hafele Philippines, Inc. seeks a Project Liaison Officer to coordinate between clients, project teams, suppliers and contractors, ensuring accurate communication and timely updates throughout the project lifecycle, from initiation to closeout.

You will manage documentation, prepare agendas and minutes, track actions, monitor schedules, coordinate approvals, and maintain version-controlled project records to keep all stakeholders informed.