Project Coordinator

Pavago; Philippines; Remote; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Remote work

Flexible hours

Job summary

Pavago is seeking a Project Coordinator to join our remote operations team. This role focuses on keeping projects organized, on track, and moving forward across several client initiatives with a high-execution mindset.

You will own project coordination and execution, maintain schedules, and act as the central hub for communication between clients, internal teams, and project managers. Strong organization, proactive communication, and experience with collaboration tools are essential.

Qualifications

• 2+ years in project coordination, PM support or operations.
• Experience with project tools like Asana, Trello, and Monday.com.
• Strong proficiency in Google Workspace or Microsoft Office.
• Experience with project documentation, reporting and tracking.
• Excellent communication and coordination skills.

Responsibilities

• Track project timelines, deliverables, and dependencies.
• Coordinate teams and ensure tasks are completed on time across all groups.
• Maintain clear visibility into project status and progress.
• Prepare and distribute status updates to stakeholders.
• Schedule meetings, prepare agendas, and capture follow-ups and decisions.
• Identify risks and escalate blockers to project managers.
• Assist with resource planning and budget tracking.
• Support reporting and project documentation.

Skills

Project coordination

Project management support

Operations

Google Workspace

Microsoft Office

Communication

Tools

Asana

Trello

Monday.com

Job description

Project Coordinator (Remote | Project Management, Operations, Client Coordination)

Position Type: Full-Time, Remote
Working Hours: Flexible (Aligned with U.S. client collaboration)

About the Role

We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.

This is a high-execution role focused on:

• Tracking timelines
• Coordinating teams
• Managing communication
• Ensuring deliverables are completed on time

You’ll act as the operational backbone of projects, ensuring nothing slips through the cracks.

What You’ll Own

Project Coordination & Execution

• Track project timelines, deliverables, and dependencies
• Ensure tasks are completed on time across teams
• Maintain clear visibility into project status
• Support smooth execution from start to finish

Stakeholder Communication

• Act as the central communication hub between:
  • Clients
  • Internal teams
  • Project managers
• Provide regular updates and ensure alignment
• Follow up consistently to keep projects moving

Project Tracking & Documentation

• Maintain project plans, timelines, and trackers
• Document:
  • Meeting notes
  • Status updates
  • Action items
• Use tools like:
  • Asana
  • Trello
  • Monday.com

Meetings & Coordination

• Schedule and coordinate project meetings
• Prepare agendas and ensure clarity on objectives
• Track follow-ups and action items after meetings

Risk & Issue Management

• Identify delays, risks, or blockers early
• Flag issues proactively to project managers
• Help coordinate solutions across teams

Resource & Budget Support

• Assist with resource allocation across projects
• Track project expenses vs. budget
• Support project managers with planning and reporting

Reporting & Visibility

• Prepare project status reports for stakeholders
• Provide clear updates on:
  • Progress
  • Risks
  • Deliverables
• Support presentations and reporting materials

What Makes You a Strong Fit

• You are highly organized and detail-oriented
• You follow up until things are completed
• You can manage multiple projects without losing clarity
• You communicate clearly and proactively
• You anticipate problems before they Escalate

Required Experience & Skills

• 2+ years in:
  • Project coordination
  • Project management support
  • Operations roles
• Experience with project tools like:
  • Asana
  • Trello
  • Monday.com
• Strong proficiency in:
  • Google Workspace or Microsoft Office
• Experience with:
  • Project documentation
  • Reporting and tracking
• Excellent communication and coordination skills

Nice to Have

• Exposure to project management methodologies (Agile, Scrum, Waterfall)
• Experience working with remote or distributed teams
• Background supporting client-facing projects
• Experience managing multiple stakeholders simultaneously

What a Typical Day Looks Like

• Review project trackers and update timelines
• Follow up with team members on pending tasks
• Coordinate meetings and document key outcomes
• Identify risks and escalated when needed
• Update stakeholders on progress
• Support reporting and project documentation

In short:
You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

Key Metrics (KPIs)

• On-time completion of project deliverables
• Accuracy of project tracking and documentation
• Timeliness of follow-ups and updates
• Reduction in missed deadlines or execution gaps
• Stakeholder satisfaction and communication quality

Why This Role Stands Out

• High ownership across multiple projects
• Exposure to cross-functional teams and client work
• Clear path into Project Manager roles
• Opportunity to build strong operational systems
• Remote flexibility with structured workflows

Interview Process

• Initial Screening Call
• Recruiter Interview
• Client Interview
• Offer & Onboarding