Project Coordinator

Open iT, Inc.; Lucena; On-site; PHP 391,000 - 580,000; Full time

Job summary

Open iT, Inc. in the Philippines seeks a Project Coordinator to support planning, coordination, and execution of marketing projects.

You will work closely with the Marketing Team and stakeholders to keep timelines on track and ensure deliverables are completed efficiently. The ideal candidate brings strong organizational, written and verbal English communication, plus analytical skills to interpret data, maintain documentation, and coordinate across teams for multiple campaigns and

Qualifications

• Experience in coordination, planning, documentation, or stakeholder management.
• Strong written and verbal English communication, with ability to prepare clear reports and documentation.
• Strong numerical and analytical skills to interpret data and prepare accurate reports.
• Excellent organizational and time management skills to handle multiple tasks and priorities.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Attention to detail and ability to collaborate across teams and adapt to changing requirements.

Responsibilities

• Coordinate and monitor marketing projects and initiatives, ensuring activities, timelines and deliverables remain on track.
• Assist in developing project schedules, action plans, and task assignments to support timely project execution.
• Communicate and coordinate with internal teams and stakeholders to gather updates, clarify requirements, and address project-related concerns.
• Organize meetings, prepare meeting notes, document action items, and track progress on assigned tasks.
• Maintain accurate project documentation, trackers, reports and other relevant records.
• Monitor project progress, identify potential delays or challenges, and communicate updates to the appropriate stakeholders.
• Support the coordination of marketing campaigns, content initiatives, events, and other departmental activities.
• Prepare progress reports and summaries using spreadsheets and other project tracking tools.
• Assist in improving coordination processes, documentation practices, and workflows to support team efficiency.

Skills

Coordination & project coordination

Stakeholder management

English communication

Analytical skills

Time management

Documentation

Tools

Microsoft Planner

Trello

Asana

Excel

Word

PowerPoint

Job description

The Project Coordinator is responsible for supporting the planning, coordination and execution of marketing projects and initiatives at Open iT. This role works closely with the Marketing Team and other stakeholders to ensure that project activities are organized, timelines are monitored, and deliverables are completed efficiently.

The ideal candidate has strong organizational, communication, analytical and problem-solving skills, with the ability to manage multiple priorities, maintain accurate documentation and coordinate effectively across teams.

Key Responsibilities:

• Coordinate and monitor marketing projects and initiatives, ensuring that activities, timelines and deliverables remain on track.
• Assist in developing project schedules, action plans, and task assignments to support timely project execution.
• Communicate and coordinate with internal teams and stakeholders to gather updates, clarify requirements, and address project-related concerns.
• Organize meetings, prepare meeting notes, document action items, and track progress on assigned tasks.
• Maintain accurate project documentation, trackers, reports and other relevant records.
• Monitor project progress, identify potential delays or challenges, and communicate updates to the appropriate stakeholders.
• Support the coordination of marketing campaigns, content initiatives, events, and other departmental activities.
• Prepare progress reports and summaries using spreadsheets and other project tracking tools.
• Assist in improving coordination processes, documentation practices, and workflows to support team efficiency.

Required Qualifications:

• Experience in coordination, planning, documentation, or stakeholder management, gained through professional roles or related activities.
• Strong written and verbal English communication skills, with the ability to prepare clear reports, documentation, and professional correspondence.
• Strong numerical and analytical skills, with the ability to interpret data, work with figures and prepare accurate reports.
• Excellent organizational and time management skills, with the ability to handle multiple tasks and priorities.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Strong attention to detail, problem-solving abilities, and interpersonal skills.
• Ability to work collaboratively with different teams and adapt to changing project requirements.

Preferred Qualifications:

• Experience in teaching or education, with demonstrated skills in coordination, planning, documentation, and stakeholder management that are transferable to project coordination.
• Familiarity with project management or task tracking tools such as Microsoft Planner, Trello, Asana, or similar platforms.