Project Coordination Specialist

Helpware; Hinoba-an; Hybrid; PHP 335,000 - 469,000; Full time

Job summary

Helpware Philippines is seeking a Project Assistant to support project tasks, ensure timely completion, and assist with compliance processes. You will contribute to data analysis, system testing, and documentation while coordinating with team members.

The role requires strong attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office and familiarity with Verify, FT William, Pension Pro, and Card File is

Qualifications

• Strong analytical, organizational, and problem-solving skills.
• High attention to detail with commitment to accuracy.
• Ability to manage multiple projects and meet deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with Verify, FT William, Pension Pro, and Card File is a plus.
• Strong written and verbal communication and ability to work independently as well as in a team.
• Commitment to maintaining confidentiality and data security.

Responsibilities

• Assist in completion of project tasks across client and internal initiatives.
• Process annual force-out distributions.
• Calculate eligibility for plans and determine newly eligible participants.
• Compile annual participant notices.
• Assist in the implementation and test of new systems and software.
• Assist with special client projects or corrections.
• Monitor loans and loan defaults.
• Calculate and update vesting.
• Complete system audits for accuracy and completion.
• Gather, sort, and analyze data needed for assigned tasks including assessing record-keeping portals and other systems to generate reports.
• Communicate with internal and external parties to gather information as needed.
• Create documentation for assigned tasks.
• File documents electronically based on established criteria.
• Execute electronic notice delivery for applicable projects.
• Coordinate mailings with external mailing partner to distribute notices.
• Upload data to recordkeepers and other systems to update records.
• Collaborate with team members to ensure workload is managed efficiently.
• Follow-up with appropriate parties on outstanding paperwork or items.
• Maintain accurate records of all assignments.
• Communicate regularly with Project Manager to ensure project tasks are on track.
• Complete thorough quality control reviews of work.
• Protect and secure all confidential data held by the client to prevent unauthorised access.

Skills

Analytical skills

Organizational skills

Problem-solving

Attention to detail

Communication skills

Teamwork

Tools

Verify

FT William

Pension Pro

Card File

Job description

Helpware Philippines is seeking a Project Assistant to support project tasks, ensure timely completion, and assist with compliance processes. You will contribute to data analysis, system testing, and documentation while coordinating with team members.

The role requires strong attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office and familiarity with Verify, FT William, Pension Pro, and Card File is