Global Project Coordinator

WSP; Pasig; On-site; PHP 360,000 - 480,000; Full time

Job summary

WSP is seeking a capable Project Coordinator to provide comprehensive administrative and coordination support to project teams in Pasig, Philippines. You will help ensure tasks are completed on time, maintain project documents, and support cost tracking and invoicing processes, using approved templates and ERP tools.

Strong MS Office skills, attention to detail, and the ability to communicate with stakehol­ders are essential.

Qualifications

• Higher Diploma / Diploma or above in Business Administration, Project Management, or related disciplines.
• 3 to 5 years of relevant experience in project administration, project coordination, or secretarial/administrative support.
• Exposure to engineering, construction, consultancy, or professional services environments is preferred.
• Fresh graduates with strong administrative aptitude may be considered (role dependent).

Responsibilities

• Provide comprehensive administrative and coordination support to assigned project teams; ensuring project tasks are completed accurately, on time, and to a high standard.
• Maintain project documents, work instructions, trackers, reports, and correspondence as required.
• Use approved software tools and templates to maintain assigned reports, dashboards, trackers, and/or spreadsheets with strong attention to data accuracy and consistency.
• Assist with project scheduling activities, including tracking upcoming and overdue actions, following up with team members, and supporting resolution.
• Support project cost tracking, budget monitoring, expenditure recording, and forecasting activities related to cost control.
• Interface with accounting/finance teams to support compliance with invoicing requirements; assist with invoice preparation and facilitation of timely payment using PO system.
• Maintain accurate logs for project expenses and related documentation in line with governance and audit requirements.
• Coordinate logistical requirements for the project team, including travel arrangements and meeting/boardroom bookings and setup.
• Assist in the development of presentations and materials for meetings, conferences, and project reviews.
• Plan work schedules to balance peak and slack periods; prepare for unexpected priorities and changing requirements.
• Coordinate project closure activities including archiving documentation and collating client feedback.
• Support lessons learned documentation, sub-consultant evaluations, and project experience profiles as required.
• Ensure project records are complete, accurate, and readily retrievable for audit or future reference.

Skills

MS Office

Communication

Organization

Stakeholder management

Proactivity

Education

Diploma/Advanced Diploma in Business Administration or Project Management

Tools

MS Office

Job description

WSP is seeking a capable Project Coordinator to provide comprehensive administrative and coordination support to project teams in Pasig, Philippines. You will help ensure tasks are completed on time, maintain project documents, and support cost tracking and invoicing processes, using approved templates and ERP tools.

Strong MS Office skills, attention to detail, and the ability to communicate with stakehol­ders are essential.