Project-based Grants Accountant

SOS Children's Villages Philippines; Muntinlupa; On-site; PHP 391,000 - 580,000; Full time

Job summary

SOS Children’s Villages Philippines is hiring a Project-based Grants Accountant to manage grant financials from budgeting to reporting. The role ensures accurate records, compliance with donor requirements, and timely financial reporting for both external donors and internal management.

The ideal candidate holds a Bachelor's in Accountancy with at least 1 year in grant accounting, preferably in NGO settings, and demonstrates strong Excel skills and attention to detail.

Qualifications

• Bachelor's degree in accounting or equivalent.
• At least 1 year of accounting experience, preferably in NGO/grant accounting.
• Experience with donor-funded reporting is an advantage.

Responsibilities

• Maintain grant financial records and monitor budgets.
• Prepare donor financial reports and reconciliation of grant accounts.
• Ensure compliance with donor agreements and organizational policies.
• Coordinate with project teams and management for reporting needs.
• Assist in grant forecasting, budgeting, and variances analysis.
• Support internal and external grant audits and documentation.

Skills

Analytical skills

Attention to detail

Excel proficiency

Communication skills

Multitasking

Team collaboration

Education

Bachelor's degree in Accountancy

Tools

Microsoft Excel

Accounting software

Job description

Project-based Grants Accountant

PURPOSE OF THE POSITION

The Grants Accountant ensures accurate, timely, and compliant financial management of grants throughout their lifecycle. The position is responsible for maintaining reliable grant financial records, monitoring grant expenditures against approved budgets and funding agreements, supporting accurate and timely financial reporting, and ensuring compliance with donor, regulatory, and organizational requirements. The role provides financial information and support to program and management teams to promote effective stewardship of grant resources and successful delivery of funded programs.

KEY DUTIES AND RESPONSIBILITIES

1. Grant Financial Management

• Maintain accurate financial records for all grant-funded projects.
• Monitor grant budgets and expenditures to ensure alignment with approved donor budgets.
• Review and verify grant-related expenses for accuracy, completeness, and compliance.
• Track grant balances, commitments, and fund utilization.
• Assist in grant budget preparation, revisions, and forecasting.

2. Financial Reporting

• Prepare timely and accurate financial reports required by donors (external client) and SOS Children’s Villages Pilipinas (internal client).
• Reconcile grant accounts and check and reconcile any discrepancies.
• Generate periodic financial analyses for project managers and senior management.
• Ensure all grant transactions are properly recorded in the accounting system.

3. Grant Compliance and Internal Controls

• Ensure compliance of grant financial transactions with donor agreements, organizational policies, and applicable financial regulations.
• Review supporting documentation to verify the eligibility, accuracy, completeness, and proper authorization of grant-related expenses.
• Monitor compliance with grant-specific financial requirements and reporting conditions, and promptly elevate identified exceptions or potential compliance risks to the appropriate supervisor.
• Support and coordinate internal and external grant audits by preparing and providing required financial records and supporting documentation.
• Monitor the effectiveness of internal controls related to grant financial management and recommend improvements to the Grants Management Officer.

4. Budget Monitoring and Analysis

• Analyze expenditures against approved budgets.
• Identify and explain budget variances.
• Provide recommendations to project teams.
• Prepare forecasts and cash-flow projections.

5. Coordination and Support

• Collaborate with project management teams and relevant National Office and program-location functions to support effective grant planning, implementation, financial monitoring, reporting, and compliance.

6. Knowledge Management

• Document and share lessons learned and good practices to support continuous improvement of grants financial management.
• Integrate project learnings into future strategies to strengthen grants management in MA Philippines.
• Support capacity building on financial compliance, reporting, and grant implementation.

7. Other Duties

• Perform other related duties and responsibilities as may be assigned by the Grants Management Officer.

QUALIFICATIONS

Education

• Bachelor's degree in Accountancy

Experience

• At least 1 year of accounting experience, preferably in grant accounting, project management, or NGO finance.
• Experience working with donor-funded projects, international development organizations, and donor financial reporting is an advantage.

Skills and Competencies

• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Advanced proficiency in Microsoft Excel.
• Excellent written and verbal communication skills.
• Ability to manage multiple grants and deadlines simultaneously.
• Ability to work collaboratively with cross-functional teams.

Personal Attributes

• Demonstrates integrity, honesty, and accountability in handling financial information and grant-related transactions.
• Detail-oriented and organized, with a strong commitment to accuracy, completeness, and timely submission of financial records and reports.