Project Administrator (Buildertrend & Operations Specialist) (Remote)

Outsource Access Careers; Philippines; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO coverage

Group Life Insurance

Job summary

Outsource Access is a remote-first team supporting residential construction projects from the Philippines. You will set up project profiles in Buildertrend, manage drawing logs, and maintain organized workflows so field teams have instant access to accurate project files.

You will translate schedules between Microsoft Project and Buildertrend, track daily progress, and prepare RFIs and submittals to prevent downtime. Strong English communication and disciplined admin skills are essential.

Qualifications

• Solid understanding of residential construction phases and terminology.
• Excellent written and verbal English communication.
• Strong organizational skills to manage RFIs and schedule items.
• Experience coordinating between project managers, field teams and trade partners.

Responsibilities

• Set up project profiles in Buildertrend and maintain organized workflows so field teams have instant access to accurate project files.
• Translate master project schedules between Microsoft Project and Buildertrend, reflecting real-time field progress.
• Proactively compile RFIs, assemble submittal packages, and track material selections to prevent downtime.
• Audit daily logs and verify invoices against completed schedule phases to protect operational integrity.

Skills

Construction-minded

Detail-oriented

Proactive communicator

Structured & reliable

Tech-savvy

Tools

Buildertrend

Microsoft Project

Excel/Google Sheets

Slack

Job description

At Outsource Access, we help premier residential custom home builders and high-end renovation firms keep their construction projects running seamlessly. We don't just log daily site updates and track tasks—we make sure digital job sites, schedules, and operational workflows operate with total precision and zero bottlenecks.

How You’ll Make a Difference

This is a remote position.

What We Do

At Outsource Access, we help premier residential custom home builders and high-end renovation firms keep their construction projects running seamlessly. We don't just log daily site updates and track tasks—we make sure digital job sites, schedules, and operational workflows operate with total precision and zero bottlenecks.

How You’ll Make a Difference

• Mastering the Digital Job Site: You will serve as the operational backbone in Buildertrend, setting up project profiles, managing drawing logs, and maintaining organized workflows so field teams always have instant access to accurate project files.
• Keeping Timelines Synchronized: You will translate master project schedules between Microsoft Project and Buildertrend, ensuring daily progress and weekly look-ahead schedules reflect real-time field operations.
• Eliminating Project Delays: You will proactively compile RFIs, assemble submittal packages, and track material selections so field superintendents and suppliers never experience preventable downtime.
• Protecting Operational Integrity: You will audit daily logs, verify incoming subcontractor and supplier invoices against completed schedule phases,

Requirements

Is This You?

• Construction-Minded & Detail-Obsessed: You have a solid understanding of residential construction phases and terminology, with an eye for spotting schedule variances and managing moving pieces with high precision.
• Proactive & Clear Communicator: You excel at professional written and verbal English communication, seamlessly coordinating between project managers, field superintendents, and external trade partners.
• Structured & Reliable Operator: You thrive in fast-paced environments, take ownership of administrative workflows, and ensure open items like RFIs and material approvals never fall through the cracks.
• Tech-Savvy: You bring hands‑on experience using Buildertrend for project management, familiarity reading Microsoft Project schedules, and proficiency with Excel/Google Sheets and team collaboration tools like Slack.
• Your Home Office: You operate from a dedicated, private, distraction‑free home workspace in the Philippines equipped with a high-performance computer, dual monitors, high-speed fiber internet with backup solutions, and a noise-canceling headset. Why You’ll Love Being Part of the OAmazing Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you: Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Benefits

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.