Project Administration & Reporting Specialist

WSP in Manila; Pasig; On-site; PHP 350,000 - 520,000; Full time

Job summary

WSP in Manila is seeking an experienced project administrator to provide comprehensive support to project teams, ensuring tasks are completed on time and to a high standard.

You will maintain documents, trackers, and reports while using approved tools to ensure data accuracy. The role involves scheduling, cost tracking, invoicing support, and close collaboration with finance teams. Bilingual English/Chinese is preferred.

Qualifications

• Higher Diploma / Diploma or above in Business Administration, Project Management, or related disciplines.
• 3 to 5 years of relevant experience in project administration, project coordination, or secretarial/administrative support.
• Exposure to engineering, construction, consultancy, or professional services environments is preferred.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills and attention to detail.
• Effective communication, coordination, and stakeholder management skills.

Responsibilities

• Provide comprehensive administrative and coordination support to assigned project teams; ensuring project tasks are completed accurately, on time, and to a high standard
• Maintain project documents, work instructions, trackers, reports, and correspondence as required
• Use approved software tools and templates to maintain assigned reports, dashboards, trackers, and/or spreadsheets with strong attention to data accuracy and consistency
• Assist with project scheduling activities, including tracking upcoming and overdue actions, following up with team members, and supporting resolution
• Support project cost tracking, budget monitoring, expenditure recording, and forecasting activities related to cost control
• Interface with accounting/finance teams to support compliance with invoicing requirements; assist with invoice preparation and facilitation of timely payment using PO system
• Maintain accurate logs for project expenses and related documentation in line with governance and audit

Skills

Organisational skills

Attention to detail

Multitasking

Stakeholder management

Communication skills

English and Chinese proficiency

Self-initiative

Independent working

Education

Higher Diploma / Diploma in Business Administration or Project Management

Tools

MS Office

Job description

WSP in Manila is seeking an experienced project administrator to provide comprehensive support to project teams, ensuring tasks are completed on time and to a high standard.

You will maintain documents, trackers, and reports while using approved tools to ensure data accuracy. The role involves scheduling, cost tracking, invoicing support, and close collaboration with finance teams. Bilingual English/Chinese is preferred.