Project Admin

Private Advertiser; Makati; On-site; PHP 335,000 - 614,000; Full time

Job summary

Private Advertiser is seeking a Project Coordinator to support planning, organizing, and executing projects in a dynamic environment in Metro Manila. You will maintain documentation, schedules, and records while coordinating meetings and distributing minutes.

The role requires 1–3 years of experience in project administration and proficiency with MS Office and project management tools. Strong communication and organizational skills are essential for success.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, or related field preferred.

Responsibilities

• Support project managers in planning, organizing, and executing projects.
• Maintain project documentation, schedules, and records.
• Coordinate project meetings, prepare agendas, and distribute meeting minutes.
• Track project milestones, deliverables, and action items.
• Monitor project expenses and assist with budget tracking.
• Prepare and maintain project reports, dashboards, and status updates.
• Liaise with internal teams, vendors, clients, and stakeholders.
• Manage project correspondence and ensure timely communication.
• Assist with risk, issue, and change management documentation.
• Ensure project files comply with organizational standards and policies.
• Support procurement, contract administration, and resource coordination when required.
• Maintain project management systems and databases.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Teamwork and collaboration

Independent work

Education

Bachelor's degree in Business Administration, Project Management, Engineering, or related field

1–3 years of experience in project administration/coordination

Tools

Microsoft Project

Planner

Jira

Asana

Microsoft Office Suite

Job description

• Support project managers in planning, organizing, and executing projects.

• Maintain project documentation, schedules, and records.

• Coordinate project meetings, prepare agendas, and distribute meeting minutes.

• Track project milestones, deliverables, and action items.

• Monitor project expenses and assist with budget tracking.

• Prepare and maintain project reports, dashboards, and status updates.

• Liaise with internal teams, vendors, clients, and stakeholders.

• Manage project correspondence and ensure timely communication.

• Assist with risk, issue, and change management documentation.

• Ensure project files comply with organizational standards and policies.

• Support procurement, contract administration, and resource coordination when required.

• Maintain project management systems and databases.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Project Management, Engineering, or related field preferred.

• 1–3 years of experience in project administration, project coordination, or administrative support.

• Knowledge of project management principles and methodologies.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

• Experience with project management tools such as Microsoft Project, Planner, Jira, Asana, or similar platforms is an advantage.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication skills.

• Strong attention to detail and problem-solving abilities.

• Ability to work independently and collaboratively in a team environment.