Programme Management Support Associate

UNOPS (United Nations Office for Project Services); North Cotabato; On-site; PHP 1,339,000 - 2,009,000; Full time

Job summary

UNOPS Philippines seeks an experienced professional to provide operational coordination, administrative support, governance and secretariat functions for the PPDM Programme Director, aiding effective inter-agency collaboration and coherence in programme delivery.

The role focuses on documentation, meeting coordination, action tracking, and ensuring follow-through on governance decisions, under close supervision of the Programme Director or designated focal persons.

Qualifications

• Secondary education with 6 years relevant experience OR Bachelor's degree with 2 years relevant experience.
• Experience in coordination, project support, or stakeholder engagement.
• Experience in government institutions, development partners, or international organizations.
• Experience in BARMM or Mindanao programmes

Responsibilities

• Serve as programme coordination focal between the OCM, BARMM ministries, offices, and agencies, national government agencies, development partners, and implementing agencies;
• Assist in organizing inter-agency coordination meetings, consultations, workshops, and technical discussions;
• Monitor agreed action points and ensure timely follow-through with concerned stakeholders;
• Support coordination of cross-cutting implementation issues affecting programme delivery;
• Assist in preparing official correspondence, communications, and coordination letters;
• Support scheduling of high level meetings and official engagements;
• Provide secretariat support to the Project Steering Committee (PSC), Technical Working Groups (TWGs), and other programme governance mechanisms;
• Coordinate preparation of meeting agenda, presentation materials, discussion papers, and briefing notes;
• Assist in the preparation of minutes of meetings, resolutions, action points, and decision trackers;
• Coordinate meeting logistics, invitations, documentation, and circulation of meeting outputs;
• Monitor implementation of agreed management decisions and governance actions;
• Maintain programme governance records and documentation;
• Support monitoring of Annual Work Plans and implementation schedules;
• Coordinate planning meetings and implementation reviews;
• Track implementation milestones and programme deliverables;
• Support the Programme Director in reviewing donor reports and programme documentation.

Skills

Interagency Coordination

Project Management

Report Writing

Stakeholder Engagement

Education

Bachelor’s degree in Public Administration

Secondary school with 6 years experience

Job description

To provide institutional coordination, administrative, governance, and secretariat support to the Office of the Chief Minister, specifically to the PPDM Programme Director (Assistant Senior Minister), in facilitating the effective implementation of EU4BARMM by strengthening inter-agency coordination, supporting programme governance mechanism, monitoring implementation progress, and ensuring effective coordination among programme stakeholders.

The position is intended to provide dedicated operational support that promotes coherent engagement, strengthens coordination continuity, and supports effective implementation and monitoring of inter-agency commitments across the programme. The role supports day-to-day coordination processes, documentation, stakeholder follow-through, and related operational coordination requirements, under the close supervision of the Programme Director or OCM-designated focal persons.

Functions / Key Results Expected

Reporting to Senior Project Manager - EU4BARMM project, the incumbent will be responsible for the following:

A. Institutional Coordination and Liaison

Serve as the programme coordination focal between the OCM, BARMM ministries, offices, and agencies, national government agencies, development partners, and implementing agencies;

Assist in organizing inter-agency coordination meetings, consultations, workshops, and technical discussions;

Monitor agreed action points and ensure timely follow-through with concerned stakeholders;

Support coordination of cross-cutting implementation issues affecting programme delivery;

Assist in preparing official correspondence, communications, and coordination letters;

Support scheduling of high level meetings and official engagements.

B. Programme Governance and Secretariat Support

Provide secretariat support to the Project Steering Committee (PSC), Technical Working Groups (TWGs), and other programme governance mechanisms;

Coordinate preparation of meeting agenda, presentation materials, discussion papers, and briefing notes;

Assist in the preparation of minutes of meetings, resolutions, action points, and decision trackers;

Coordinate meeting logistics, invitations, documentation, and circulation of meeting outputs;

Monitor implementation of agreed management decisions and governance actions;

Maintain programme governance records and documentation.

Support monitoring of Annual Work Plans and implementation schedules;

Coordinate planning meetings and implementation reviews;

Track implementation milestones and programme deliverables;

Support the Programme Director in reviewing donor reports and programme documentation.

Skills

Interagency Coordination, Project Management, Report Writing, Stakeholder Engagement

Education Requirements

Required

Secondary school (or equivalent) with 6 years of relevant experience OR

Bachelor’s degree (or equivalent) in Public Administration, Development Studies, Social Sciences, or in any discipline with 2 years of relevant experience.

Experience Requirements

Required

Relevant experience is work in coordination, project support, or stakeholder engagement.

Experience working in government institutions, development partners, or international organizations.

Experience in supporting programme governance mechanisms, steering committees, or technical working groups

Experience in BARMM or Mindanao programmes

Language Requirements

Job Highlight

Provide operational coordination, administrative, governance, and secretariat support to the PPDM Programme Director (Assistant Senior Minister), supporting effective inter-agency collaboration and coordination coherence among programme stakeholders. This is a retainer position providing technical expertise on an intermittent and/or as-needed basis.

Opportunities for learning and growth

Commitment to Excellence: Our support extends to all personnel at every level of the organization.

Ongoing Development: We provide ongoing opportunities to help our people learn, develop, and excel at their jobs.

State-of-the-Art Learning: Access a wide range of learning through our blended learning programmes, covering Leadership development and Personal and professional development.

Key Credentials: Opportunities to benefit from Internationally recognized technical certifications and Membership to professional associations in various areas.

Internal Culture: We foster an environment that encourages and supports knowledge sharing and collaboration.

Additional Information

UNOPS does not accept unsolicited resumes.

UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.

Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.

UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.

We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.

UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.