Project Management Support - Officer

Giga; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

UNOPS Philippines seeks a Project Management Support Officer to assist the Project Manager with administrative tasks, data management and reporting in line with UNOPS procedures. The role emphasizes coordination, document control and timely information flow to support project outcomes.

Based in Manila, the position supports procurement, budgeting, trainings and field logistics, contributing to risk alerts and performance monitoring for the PSRRRP mobile units and related activities.

Qualifications

• Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 0 years of relevant experience.
• Proficiency in collaboration and productivity tools (e.g. MS Office, G‑Suite) and web-based management systems.

Responsibilities

• Data management and reporting to track project performance.
• Support project planning, budgeting and procurement requests.
• Coordinate workshops, missions and stakeholder consultations; travel arrangements as needed.
• Monitor procurement processes and budget utilization; maintain documentation for audits.
• Develop monitoring systems and analytical models to support planning and forecasting.

Skills

Data Analysis

Education

Bachelor’s degree (or equivalent)

Master’s degree (or equivalent)

Job description

General Information

• Position Title: Project Management Support - Officer
• Vacancy Type: Internal candidates only
• Job Category: Project
• Duty Station(s): Manila
• Seniority Level: Associate
• ICS Level: ICT 08
• Contract Type: ICA - LICA - Specialist - Regular
• Contract Level: LICA 8
• Posting Start Date: 18-Sep-2026
• Posting End Date: 03-Oct-2026
• Duration: Open ended, subject to project requirements, availability of funds, and satisfactory performance.

Job Highlight

Empowering project success through operational excellence, data-driven insights, and seamless coordination.

About the Region

The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

About the Country/Multi-Country Office

The East Asia and Pacific Multi-Country Office (EAPMCO), headquartered in Bangkok, supports UNOPS operations across 24 countries in Southeast Asia, Northeast Asia, and the Pacific. Established in January 2023, EAPMCO provides strategic direction, operational support, and quality assurance to ensure the efficient and effective delivery of projects across its portfolio. EAPMCO implements initiatives in priority areas such as energy transition, climate change, and sustainable development, drawing on UNOPS' core expertise in human resources, procurement, infrastructure, fund management, and programme management.

About the Project Office

Established in 2016, UNOPS Philippines supports the government and development partners in advancing sustainable development through services including sustainable procurement, project and grant management, infrastructure, and logistical support. UNOPS projects in the Philippines focus on key areas such as governance, justice, health, and infrastructure, with a strong emphasis on capacity building, community resilience, and accelerating progress toward the Sustainable Development Goals (SDGs).

Job Specific Context

The UNOPS project supporting the Philippines Seismic Risk Reduction and Resilience Project (PSRRRP) aims to establish a comprehensive programme to design, procure, and deploy Mobile Emergency Operations Centers (MOECs) and Mobile Command Posts (MCPs). These mobile units are critical for enhancing emergency communication, coordination, and operational readiness across the Philippines- particularly in high-risk zones such as Metro Manila, where the potential for seismic activity remains a significant concern.

The programme will entail procurement, configuration, and installation of specialized ICT and telecommunications systems, as well as the rollout of targeted training modules to enable the effective use and maintenance of the mobile units. Collectively, these efforts aim to enhance institutional capacity, operational responsiveness, and community resilience to natural disasters.

UNOPS seeks to engage a Project Management Support Officer to perform the day-to-day Administrative project tasks, with the Project Manager (PM) and stand-in on request when the Project Manager is absent.

Role Purpose

The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures. The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.

Functions / Key Results Expected

Data Management, Analysis and Reporting

• Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
• Develop and maintain databases, dashboards and information management systems for real-time project tracking.
• Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
• Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders
• Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
• Ensure rigorous data quality checks and validation of data sources and tools.

Project Implementation and Operational Support

• Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
• Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
• Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
• Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
• Track project milestones, outputs and deliverables, and alert management to delays or risks.

Procurement, Financial and Administrative Coordination

• Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
• Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
• Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.
• Process travel, expense claims, and related financial transactions in compliance with organizational policies.

Monitoring, Evaluation and Strategic Decision Support

• Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators.
• Contribute to the development of predictive and analytical models to support strategic planning and forecasting.
• Support internal evaluations and data-driven performance reviews to assess project outcomes and impact.
• Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards

Knowledge Building and Sharing

• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes

Skills

Data Analysis, Project Implementation, Stakeholder Management

Competencies

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximises our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behaviour. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

• Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience OR
• Master’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Desired

• A globally recognised professional certificate or membership in Project Management is desired.

Experience Requirements

Required

• Relevant experience is work in project management or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G‑Suite, etc) and web-based management systems is required.

Desired

• Experience of working in multicultural environments or UN system organisations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.

Language Requirements

• English – Fluent – Required
• Filipino – Fluent – Required

Additional Information

• UNOPS does not accept unsolicited resumes.
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not