Programme Management Support Associate

UNOPS; Cotabato City; On-site; PHP 360,000 - 720,000; Full time

Job summary

UNOPS in the Philippines seeks a Programme Management Support Associate to provide coordination, governance, and secretariat support to the Programme Director in the Office of the Chief Minister, ensuring effective implementation of the EU4BARMM project.

You will organise inter-agency meetings, prepare official correspondence, draft minutes, maintain governance records, and track milestones while liaising with government ministries, development partners, and implementing agencies.

Qualifications

• Secondary school diploma with six years of relevant experience.
• Bachelor's degree in Public Administration, Development Studies, Social Sciences, or related field with two years of relevant experience.
• Experience in coordination, project support, or stakeholder engagement.
• Knowledge of governance mechanisms and inter-agency coordination preferred.

Responsibilities

• Organize and support inter-agency meetings, consultations, and workshops.
• Monitor action points and ensure timely follow-through.
• Prepare official correspondence and schedule high-level engagements.
• Provide secretariat support to the Project Steering Committee and Technical Working Groups.
• Track milestones and assist in reviewing project documentation.

Skills

Interagency Coordination

Project Management

Report Writing

Stakeholder Engagement

Education

Bachelor's degree in Public Administration, Development Studies, Social Sciences, or related field

Secondary school diploma with six years of relevant experience

Job description

Organizational context: The United Nations Office for Project Services (UNOPS) Asia Pacific Regional Office supports 17 countries, focusing on high performance and operational excellence. The Philippines office, established in 2016, aids sustainable development through procurement, project management, and infrastructure services. The EU4BARMM project aims to strengthen the Bangsamoro Government during its transition period, focusing on peacebuilding, institutional strengthening, and inclusive governance.

Job purpose: This role provides crucial institutional coordination, administrative, governance, and secretariat support to the Programme Director within the Office of the Chief Minister. The primary objective is to facilitate the effective implementation of the EU4BARMM project by enhancing inter-agency coordination, supporting governance mechanisms, and monitoring progress. The position ensures coherent engagement and continuity in coordination efforts among diverse stakeholders, including government ministries, development partners, and implementing agencies. It directly contributes to the smooth day-to-day operations, documentation, and follow-through of inter-agency commitments, ultimately supporting the project's goals in peacebuilding and governance within the Bangsamoro region.

Responsibilities

The Programme Management Support Associate will serve as a key coordination focal point between various government entities, development partners, and implementing agencies. Responsibilities include organizing and supporting inter-agency meetings, consultations, and workshops, and diligently monitoring agreed action points to ensure timely follow-through. The role involves assisting in the preparation of official correspondence and supporting the scheduling of high-level engagements. Additionally, the associate will provide comprehensive secretariat support to the Project Steering Committee and Technical Working Groups, including coordinating meeting logistics, preparing agendas, drafting minutes, and maintaining governance records. Support will also extend to tracking implementation milestones, coordinating planning meetings, and assisting the Programme Director in reviewing project documentation and reports.

Education

A secondary school diploma with six years of relevant experience is required. Alternatively, a Bachelor's degree in Public Administration, Development Studies, Social Sciences, or a related field, combined with two years of relevant experience, is acceptable.

Work experience

Required experience includes work in coordination, project support, or stakeholder engagement, preferably within government institutions, development partners, or international organizations. Desired experience involves supporting programme governance mechanisms, steering committees, or technical working groups, and prior work in BARMM or Mindanao-based programmes.

Skills

Interagency Coordination, Project Management, Report Writing, Stakeholder Engagement

Required languages

English