Project Management Support - Officer
UNOPS - United Nations Office for Project Services
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Job summary
UNOPS Philippines, through the EU4BARMM initiative, is seeking a Project Management Support Officer to provide operational coordination for the Bangsamoro tri-justice system. The role focuses on institutional coordination, documentation, and stakeholder engagement to strengthen the BLJCC and related mechanisms.
Key duties include facilitating meetings, tracking actions, and ensuring coherence across programme outputs.
Qualifications
- Bachelor’s degree (or equivalent) in Law, Public Administration, Political Science, Governance, Development Studies, or related fields.
- Experience in programme coordination, governance, public administration, or justice sector work.
- Experience organizing and supporting meetings, workshops, or coordination platforms.
Responsibilities
- Provide operational coordination support to strengthen BLJCC and tri-justice systems.
- Coordinate inter-agency processes and stakeholder engagement.
- Support monitoring, reporting, and documentation for programme activities.
- Maintain organized records and contribute to lessons learned and best practices.
- Assist in ensuring coherence across work packages and outputs.
Skills
Education
Job description
UNOPS - United Nations Office for Project Services Cotabato Both national and international IC S 08 level Speaks Filipino, English
Twelve months, with a maximum of 100 working days
Provide technical and operational coordination support to the Programme Manager in operationalizing and strengthening the BLJCC and broader tri-justice coordination mechanisms, supporting effective inter-agency collaboration and coordination coherence across programme interventions.
The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.
The East Asia and Pacific Multi-Country Office (EAPMCO), headquartered in Bangkok, supports UNOPS operations across 24 countries in Southeast Asia, Northeast Asia, and the Pacific. Established in January 2023, EAPMCO provides strategic direction, operational support, and quality assurance to ensure the efficient and effective delivery of projects across its portfolio. EAPMCO implements initiatives in priority areas such as energy transition, climate change, and sustainable development, drawing on UNOPS' core expertise in human resources, procurement, infrastructure, fund management, and programme management.
Established in 2016, UNOPS Philippines supports the government and development partners in advancing sustainable development through services including sustainable procurement, project and grant management, infrastructure, and logistical support. UNOPS projects in the Philippines focus on key areas such as governance, justice, health, and infrastructure, with a strong emphasis on capacity building, community resilience, and accelerating progress toward the Sustainable Development Goals (SDGs).
The Partnership for Peace and Development in Mindanao (PPDM) Programme, known as EU4BARMM, is a European Union-funded initiative supporting peacebuilding, institutional strengthening, and inclusive governance in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). The programme operates across multiple thematic work packages addressing the tri-justice system — encompassing formal, Shari'ah, and customary justice systems — reflecting the region's socio-cultural, historical, and constitutional identity under the Bangsamoro Organic Law.
A key institutional platform for advancing coordination within this system is the Bangsamoro Law and Justice Coordinating Council (BLJCC), which serves as a multi-stakeholder coordination mechanism bringing together justice sector institutions across different legal traditions. Effective operationalization of the BLJCC requires structured, technically grounded coordination processes, clear documentation systems, and alignment across multiple actors and programme interventions.
Given the complexity of coordinating across institutions with different mandates, legal frameworks, and operational practices, the programme requires a dedicated inter-agency coordination support to assist the Programme Manager in strengthening coordination mechanisms, institutional linkages, and system level coherence across work packages.
Reporting directly to the Project Manager for overall supervision and performance accountability, the Project Management Support Officer Stakeholder Coordination) provides technical and operational coordination support to the Senior Project Manager in strengthening the functionality of the BLJCC, other inter-agency and institutional mechanisms and stakeholder processes within the BARMM tri-justice system.
The position is intended to provide dedicated operational support that promotes coherent engagement, strengthens coordination continuity, and supports effective implementation and monitoring of inter-agency commitments across the programme. The role supports day-to-day coordination processes, documentation, stakeholder follow-through, and related operational coordination requirements under the guidance of the Senior Project Manager and in support of the broader programme implementation structure.
- Support the Project Manager in the overall coordination of the task of operationalizing the BLJCC as a multi-agency coordination and planning platform
- Facilitate coordination among justice sector institutions, stakeholders, representatives and technical specialists across formal, Shari’ah, and customary systems-related workstreams
- Support the preparation and organization of BLJCC meetings, dialogues, and technical working sessions and assist in the development of meeting agendas, materials, and coordination documents
- Record and organize meeting outputs, including key decisions, action points, and follow-up actions
- Maintain communication and follow-ups with BLJCC member institutions and stakeholders
- Ensure alignment of BLJCC activities with programme priorities and work package outputs, and implementation timelines, in coordination with relevant work package focal points
- Support follow-through of agreed coordination actions and inter-agency commitments
- Facilitate communication and coordination among key justice sector stakeholders, including government agencies, judicial bodies, and customary justice actors to advance tri-justice systems institutional support processes;
- Support the Project Manager in strengthening linkages between activities and programme outputs, including the timely identification of operational coordination gaps, challenges, bottlenecks, and risks across work packages.
- Support tracking of coordination-related outputs, including progress on BLJCC and other work package actions and inter-agency commitments for programme reporting
- Coordinate with the M&E Specialist to provide relevant coordination inputs for reporting purposes
- Support preparation of briefing materials, updates, and reports for internal and external stakeholders, as required.
- Maintain organized records of BLJCC and other work package meetings, coordination outputs, and related documentation
- Support and contribute to the documentation of coordination processes, lessons learned, and good practices
- Provide operational coordination support to programme activities and inter-agency processes, as required by programme implementation needs
- Support coordination priorities, stakeholder engagement activities, and related tasks as identified by the Programme Manager in consultation with relevant programme personnel, as applicable
- Coordinate with relevant programme personnel and technical focal points, as necessary, to support implementation coherence and effective inter-agency follow-through
- Participate in programme coordination meetings, strategic reviews, and quarterly adaptive management sessions.
Documentation, Facilitation, Governance, Risk and Compliance, Knowledge Management, Project Coordination, Reporting, Stakeholder Engagement, Technical Writing
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Required
Bachelor’s degree (or equivalent) in Law, Public Administration, Political Science, Governance, Development Studies, or related fields with 5 years of relevant experience OR
Master’s degree (or equivalent) in any of the above or related fields with 0 years of relevant experience is required.
Specialization in justice sector reform, legal pluralism, or conflict-affected governance systems
Required
Relevant experience is work in programme coordination, governance, public administration, or justice sector-related work
Experience in supporting multi-stakeholder coordination processes involving government institutions and partners
Experience in organizing and supporting meetings, workshops, or coordination platforms, including documentation and follow-up of actions
Demonstrated experience in stakeholder engagement and inter-agency coordination
Experience in preparing reports, briefs, or coordination-related documentation
Experience working in BARMM, Mindanao, or similar conflict-affected or fragile contexts
Familiarity with justice sector institutions, including formal, Shari’ah, and/or customary systems
Experience supporting coordination platforms, councils, or inter-agency mechanisms
Experience working with UN agencies, international organizations, or donor-funded programmes
Exposure to governance, peacebuilding, or institutional strengthening programmes
Language
Proficiency Level
Requirement
English Fluent Required
Filipino Fluent Required
- UNOPS does not accept unsolicited resumes.
- UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
- Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
- Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
- UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
- We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
- UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here .
- For more details about the contract types, please click here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
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