Program Coordination Manager, Manila — Impact & Partnerships

Spirit of America; Manila; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

Spirit of America is seeking a Manila-based Associate Program Manager, Program Support to back the Country Manager with day-to-day program coordination, documentation, and implementation support across the Philippines. The role focuses on translating partner needs into clear project plans, tracking progress, and ensuring accountability.

You will collaborate with local partners, NGOs, vendors, beneficiaries, and U.S.-based teams to manage stakeholder coordination, reporting, and file management,

Qualifications

• Bachelor’s degree in international relations, international development, public administration, security studies, business administration, or a related field.
• Minimum of 3 years of experience supporting program implementation, project coordination, international development, civil society programming, stabilization, humanitarian assistance, security cooperation, or related work.
• Experience supporting projects in complex operating environments, preferably in the Philippines or the Indo-Pacific region.
• Strong understanding of project coordination, implementation tracking, stakeholder communication, budgeting support, and documentation management.
• Ability to translate programmatic needs, partner input, and implementation updates into clear plans, trackers, scopes of work, briefings, and written materials.
• Experience working with NGOs, civil society organizations, government entities, military stakeholders, vendors, or international organizations.
• Excellent written and verbal communication skills in English; ability to work across cultures and with remote teams; Filipino fluency required.

Responsibilities

• Support the Country Manager and Regional Program Manager in turning partner-identified needs into organized project concepts, implementation plans, activity timelines, budgets, and scopes of work.
• Coordinate day-to-day program activities with local partners, vendors, beneficiaries, and stakeholders to support timely and effective implementation.
• Track project milestones, deliverables, deadlines, action items, and follow-up needs, ensuring accurate implementation information.
• Help identify implementation challenges, documentation gaps, or emerging risks and elevate them with practical recommendations.
• Maintain regular coordination with local partners, NGOs, civil society actors, vendors, and other implementation stakeholders, as directed by the Country Manager.
• Prepare partners for program implementation by clarifying project expectations, deliverables, documentation needs, timelines, and communication channels.
• Coordinate with the Operations Coordinator on partner vetting, contracting, payments, procurement documentation, and file management.
• Support meeting preparation and follow-up, including agenda development, note-taking, action tracking, and consolidation of partner updates.
• Maintain organized project plans, implementation trackers, activity updates, and program files for the Country Manager.
• Assist with project proposals, scopes of work, budgets, concept notes, post-project assessments, and other implementation documentation.
• Support reporting on project progress, outcomes, lessons learned, and impact stories in coordination with the Country Manager.
• Help ensure project records are accurate, complete, and audit-ready, including partner documentation, approvals, deliverables, and implementation evidence.

Skills

Communication skills

Filipino fluency

Cross-cultural collaboration

Attention to detail

Education

Bachelor’s degree (Intl relations/dev/public admin/security studies/business)

Tools

PowerPoint

Office suite

Job description

Spirit of America is seeking a Manila-based Associate Program Manager, Program Support to back the Country Manager with day-to-day program coordination, documentation, and implementation support across the Philippines. The role focuses on translating partner needs into clear project plans, tracking progress, and ensuring accountability.

You will collaborate with local partners, NGOs, vendors, beneficiaries, and U.S.-based teams to manage stakeholder coordination, reporting, and file management,