Procurement Support -Supplier Enablement

Fujitsu; Taguig; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Fujitsu Limited in Metro Manila, Philippines seeks a Supplier Enablement Senior Specialist to manage end-to-end onboarding, vendor data governance, and enablement processes for procurement systems. The role coordinates with procurement, finance, compliance, and legal teams to ensure compliance, data quality, and timely supplier activation.

The candidate will maintain vendor master data, perform due diligence, and drive improvements in onboarding procedures while supporting risk mitigation and

Qualifications

• 2–5 years of experience as a Senior Specialist in a BPO environment, specializing in supplier enablement.
• Fluent in English (written and verbal); proficiency in German or Spanish is an advantage.
• Excellent analytical and problem-solving skills with a logical approach to complex challenges.
• Strong time management and prioritization capabilities.
• Demonstrated negotiation skills and knowledge of service support standards and best practices.

Responsibilities

• Carry out the Procurement Operations functions in line with the defined processes.
• Manage end-to-end supplier onboarding, including collection, validation, and approval of supplier documentation prior to system activation.
• Conduct supplier due diligence and validation checks, including verification of critical information such as banking, tax, and legal documentation.
• Create and maintain vendor master data in procurement and finance systems, ensuring accuracy and completeness of supplier records.
• Maintain accurate vendor records, process vendor data updates and changes to supplier data, ensuring timely and accurate modifications to existing supplier information.
• Collaborates with procurement, finance, compliance, and legal teams to validate supplier information, support risk mitigation, and ensure compliance with regulatory, contractual and internal requirements.
• Act as a key point of contact for suppliers and internal stakeholders, providing guidance on onboarding processes and resolving inquiries proactively.
• Manage procurement requests and queries, including ticket processing and issue resolution within agreed timelines.
• Drive supplier enablement efficiency by standardizing onboarding procedures and ensuring clear communication across stakeholders.
• Support risk mitigation efforts by ensuring all supplier data and onboarding activities meet compliance and audit standards.
• Maintain high data quality standards, enabling reliable reporting, transactions, and downstream procurement activities.
• Monitor and track onboarding progress, ensuring timely supplier activation and adherence to SLAs/KPIs.
• Coordinate with requestors, sales teams, and suppliers to ensure accurate and timely fulfillment of requirements.
• Monitor and manage supplier onboarding-related activities.
• Maintain and update procurement systems, including hub webpages.
• Assist in conducting supplier sustainability and responsible business assessments.
• Prepare and deliver reports and analyses to improve spend visibility and support decision-making.
• Support additional customer requirements such as sustainability and compliance-related initiatives.

Skills

Communication skills

Interpersonal skills

Independent worker

Team collaboration

Time management

Negotiation skills

Analytical thinking

Problem solving

Attention to detail

Fluent in English

Tools

SAP

Ariba

Vendor Risk Management

3PDD

ERP systems

MS Office

Job description

The Supplier Enablement Senior Specialist is responsible for managing end-to-end supplier onboarding, vendor data governance, and enablement processes to ensure suppliers are efficiently, accurately, and compliantly integrated into procurement systems. The role plays a critical part in establishing a strong operational foundation by ensuring high-quality supplier data, adherence to regulatory and contractual requirements, and seamless coordination with cross-functional stakeholders.

Key Responsibilities - Supplier Enablement

• Carry out the Procurement Operations functions in line with the defined processes
• Manage end-to-end supplier onboarding, including collection, validation, and approval of supplier documentation prior to system activation
• Conduct supplier due diligence and validation checks, including verification of critical information such as banking, tax, and legal documentation
• Create and maintain vendor master data in procurement and finance systems (e.g., VRM, 3PDD, Ariba, DxPT, ERP), ensuring accuracy and completeness of supplier records
• Maintain accurate vendor records, process vendor data updates and changes to supplier data, ensuring timely and accurate modifications to existing supplier information
• Collaborates closely with procurement, finance, compliance, and legal teams to validate supplier information, support risk mitigation, and ensure compliance with regulatory, contractual and internal requirements.
• Act as a key point of contact for suppliers and internal stakeholders, providing guidance on onboarding processes and resolving inquiries proactively
• Manage procurement requests and queries, including ticket processing and issue resolution within agreed timelines.
• Drive supplier enablement efficiency by standardizing onboarding procedures and ensuring clear communication across stakeholders
• Support risk mitigation efforts by ensuring all supplier data and onboarding activities meet compliance and audit standards
• Maintain high data quality standards, enabling reliable reporting, transactions, and downstream procurement activities
• Monitor and track onboarding progress, ensuring timely supplier activation and adherence to SLAs/KPIs
• Coordinate with requestors, sales teams, and suppliers to ensure accurate and timely fulfillment of requirements.
• Monitor and manage supplier onboarding-related activities
• Maintain and update procurement systems, including hub webpages
• Assist in conducting supplier sustainability and responsible business assessments
• Prepare and deliver reports and analyses to improve spend visibility and support decision-making.
• Support additional customer requirements such as sustainability and compliance-related initiatives.

Process, Compliance & Stakeholder Engagement

• Execute and manage business processes across varying levels of complexity with accuracy and efficiency.
• Continuously review, enhance, and standardize processes to drive operational excellence and innovation.
• Ensure compliance with global standards, internal controls, and audit requirements.
• Maintain up-to-date process documentation, including workflows and procedural guidelines.
• Collaborate with business stakeholders to understand requirements and deliver high-quality service.
• Act as a key point of contact, addressing queries and resolving issues in coordination with internal teams and suppliers.
• Partner with technical teams to support system enhancements and issue resolution.
• Ensure business continuity and adherence to organizational policies at all times.

Data Analysis & Reporting

• Generate and present accurate, timely reports and performance updates to management and stakeholders.
• Perform data analysis to support project planning, workload distribution, and strategic decision-making.

Performance Management & Team Support

• Monitor and ensure adherence to service level agreements (SLAs) and key performance indicators.
• Review performance metrics and implement improvements to drive efficiency and quality.
• Provide guidance, training, and mentoring to junior team members.
• Support team to ensure compliance with company policies and procedures.

Governance & Additional Duties

• Ensure completeness and accuracy of documentation across all procurement activities.
• Maintain efficient and updated systems and tools to support operations.
• Support audit requirements and business continuity efforts, ensuring proper documentation and process adherence
• Perform additional tasks as required by management in line with business needs.

Qualifications & Requirements

• Minimum of 2–5 years of experience as a Senior Specialist in a BPO environment, specializing in supplier enablement, and providing services to countries outside the Philippines.
• Strong communication and interpersonal skills with the ability to engage effectively with stakeholders.
• Proven ability to work independently and collaboratively within a team environment.
• Fluent in English (written and verbal); proficiency in German or Spanish is an advantage.
• Excellent analytical and problem-solving skills with a logical approach to complex challenges.
• Strong time management and prioritization capabilities.
• Demonstrated negotiation skills and knowledge of service support standards and best practices.
• Proficiency in eSourcing tools, Vendor Risk Management, 3PDD, SAP, Ariba, and other ERP systems.
• Advanced skills in Microsoft Office (Excel, Word, PowerPoint).

Relocation Supported: No

Visa Sponsorship Approved: No