Procurement Support Analyst

Nestlé; Meycauayan; On-site; PHP 335,000 - 502,000; Full time

Job summary

Nestlé in the Philippines is seeking a procurement-related administrator to support materials contracts, supplier onboarding, and invoice resolution. The role involves coordinating with NSP/NBS for contract creation, monitoring source lists, and updating QA teams on expiries and pricing issues.

You will need a degree, strong Excel skills, and the ability to work in a team. English communication, adaptability, and detail orientation are essential for handling multiple tasks and deadlines in a

Qualifications

• Bachelor’s degree or business-related field.
• Proficient in Microsoft Office.
• Experience with SAP is a plus.
• Ability to work as part of a team.
• Excellent English communication.
• Adaptable to change.
• Excellent analytical and interpersonal skills.
• Detail-oriented and able to handle multiple tasks.
• Able to work with minimal supervision and meet deadlines.
• Strong prioritization and deadline delivery.

Responsibilities

• Create quota arrangement for materials with two or more valid contracts.
• Run monthly/quarterly checks to see if all materials have source list (ad hoc maintenance).
• Create a message top up (reminder) for missing contract or missing volume.
• Coordinate with NSP/NBS for contract creation/extension and escalation if not actioned in time.
• Remove obsolete materials from the contract if there are no more open POs.
• Check missing freight conditions and update accordingly for Raw and Pack materials; coordinate with Procurement.
• Request documents through NSP (document collection adhoc).
• Send invite links to suppliers not onboarded.
• QIR - update / extend any expiring to QA team - monthly reporting.
• QIR - update / extend any expiring to QA team - follow ups and consolidation.
• Investigate root causes of parked and blocked invoices to provide preventive resolution with Nestrade buyer.

Skills

English communication

Team player

Analytical skills

Attention to detail

Multitasking

Time management

Adaptability

Education

Bachelor’s degree or business-related field

Tools

Microsoft Office

SAP

Job description

Position Summary

Joining Nestlé means you are joining the largest food and beverage company in the world. At our very core, we are a human environment – passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.

Our Team in Nestlé Business Services is in charge of delivering world class business support to our colleagues and clients in Nestlé globally. We are committed to deliver with passion, reliability, innovation, discipline and excellence. Are you ready to join us?

Daily Tasks / Activities

• create quota arrangement for materials with two or more valid contracts
• run monthly/quarterly checks to see if all materials have source list (ad hoc maintenance)
• Create a message top up (reminder) for missing contract or missing volume
• have a system where PS send request for top ups/contract creation/contract extension to NBS instead of buyer. Then NBS will be the one doing the follow ups and escalation if not actioned in time
• once a material is marked as obsolete in PRISM, NBS to remove it from the contract if there are no more open PO’s
• check if there are missing freight conditions and update accordingly (for Raw and Pack materials) For Raw and packing materials purchased from 3rd party vendor, the condition is maintained by Procurement. The reason is that Procurement knows the origin and detailed negotiation term, DDP, CIF and etc to determine whether a condition is required or not.
• Request documents through NSP (document collection adhoc)
• Sending invite links to any suppliers not onboarded
• QIR - update / extend any expiring to be sent to QA team - monthly reporting
• QIR - update / extend any expiring to be sent to QA team - Follow ups- consolidation
• Investigate root cause of Parked and blocked invoices to provide a more preventive approach in resolution and send to Nestrade buyer to confirm correct pricing .
• Review discrepancies of prices and confirmed with the BP

Requirements

• Bachelor’s degree or business-related field course
• Proficient in Microsoft Office
• Experience in working with SAP system a plus
• Has demonstrated the ability to work with others as a team player
• Can communicate effectively in English
• A dynamic individual who is adaptable to change
• Excellent analytical skills
• Good interpersonal skills
• Must be detail-oriented
• Can work on multiple tasks and is flexible
• Able to work efficiently with minimal supervision
• Ability to deliver against established objectives and deadlines.
• Manage work with Priorities.