Procurement Specialist

Mezen Realty & Development Corp.; Quezon City; On-site; PHP 357,000 - 580,000; Full time

Job summary

Mezen Realty & Development Corp. in Libis, Quezon City is seeking a Procurement Specialist to source suppliers, negotiate contracts, and ensure cost-efficient purchasing with strong financial accuracy and compliance.

The role requires at least 1 year of procurement experience, a related Bachelor’s degree, and proficiency in Excel and procurement systems to support purchasing, inventory coordination, and vendor management.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 1 year of experience in procurement, purchasing, or supply chain.
• Strong knowledge of procurement processes, financial documentation, and cost analysis.
• Proficient in MS Excel, accounting software, and procurement systems.
• Excellent negotiation, organizational, and problem-solving skills.
• Ability to work efficiently in a fast-paced environment.
• Willing to be assigned in Libis, Quezon City.

Responsibilities

• Source suppliers and manage vendor selection.
• Prepare and issue purchase orders and contracts; negotiate terms.
• Track orders to ensure timely delivery and compliance with specs.
• Monitor inventory levels and coordinate with warehouse for accurate stock.
• Maintain supplier relationships and resolve issues related to quality or delivery.
• Ensure procurement activities stay within the budget and identify cost-saving opportunities.
• Maintain records of purchases, pricing, invoices, and delivery details.
• Coordinate with production, finance, and operations to meet procurement needs.

Skills

Procurement processes

Cost analysis

Vendor management

Negotiation

Cross-functional collaboration

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

MS Excel

Accounting software

Procurement systems

Job description

We are seeking a Procurement Specialist to join our team in Libis, Quezon City. The ideal candidate has at least 1 year of experience in procurement and will be responsible for sourcing suppliers, negotiating contracts, and ensuring cost-effective purchasing while maintaining financial accuracy and compliance.

Key Responsibilities:

The Procurement Specialist will assist in managing the company's supply chain, sourcing, purchasing, and vendor management processes. The primary responsibility is to ensure that all products, materials, and services required for daily operations are obtained in a timely manner, at the right price, and meet quality standards.

Key Responsibilities:

1. Sourcing and Vendor Selection:

   • Research and identify potential suppliers.

   • Evaluate vendors based on price, quality, delivery, and service.

   • Maintain and update a list of approved suppliers.

2. Purchasing and Negotiation:

   • Prepare and issue purchase orders and contracts.

   • Negotiate with suppliers for the best terms, including pricing, delivery schedules, and payment terms.

   • Track orders to ensure timely delivery.

3. Inventory and Stock Management:

   • Monitor inventory levels and ensure that purchasing aligns with inventory requirements.

   • Coordinate with warehouse staff to ensure accurate stock counts and minimize overstock or stock shortages.

   • Manage reorder levels to maintain adequate stock.

4. Vendor Management and Relationship Building:

   • Build and maintain strong relationships with suppliers.

   • Resolve any issues or disputes with vendors related to quality, delivery, or pricing.

   • Evaluate supplier performance on a regular basis.

5. Cost Management and Budgeting:

   • Ensure procurement activities adhere to the company’s budget.

   • Identify cost-saving opportunities without compromising on quality.

6. Compliance and Documentation:

   • Ensure all procurement activities comply with company policies, legal requirements, and industry standards.

   • Maintain accurate records of purchases, pricing, invoices, and delivery details.

   • Assist in preparing procurement reports and analysis as required.

7. Internal Coordination:

   • Work closely with various departments (e.g., production, finance, operations) to understand their procurement needs.

   • Ensure effective communication with stakeholders on the status of orders and any potential issues.

Qualifications & Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field
• At least 1 year of experience in procurement, purchasing, or supply chain
• Strong knowledge of procurement processes, financial documentation, and cost analysis
• Proficient in MS Excel, accounting software, and procurement systems
• Excellent negotiation, organizational, and problem-solving skills
• Ability to work efficiently in a fast-paced environment
• Willing to be assigned in Libis, Quezon City