Procurement Specialist

Ubiquity; Cagayan de Oro; On-site; PHP 480,000 - 700,000; Full time

Job summary

Ubiquity is seeking a Procurement Specialist to manage service requests, liaise with nominated suppliers, and ensure work is completed within SLAs. You will review and submit purchase orders, analyze vendor spend, and maintain supplier onboarding while upholding confidentiality.

This role requires onsite night shift availability and strong data skills. The ideal candidate has 3+ years in procurement, excels with Excel, and communicates effectively in English.

Qualifications

• With at least 3 years of relevant experience.
• Proficient with Excel, and comfortable working with data, reports, and numbers.
• Solid understanding of supply chain management processes and procedures.
• Strong communicator with the ability to demonstrate good two-way communication skills and an ability to communicate fluently in English (written and spoken).
• An independent problem solver, capable of understanding concerns and finding solutions.
• A self-starter who can take ownership of delivering our key results, and achieving their service level agreements.

Responsibilities

• Approve or reject the service request against our global policies, within our pre-defined service level agreement.
• Submit work to a list of nominated suppliers, engaging with them to accept the work within the defined service level agreement.
• Follow up with suppliers and sites to ensure work has been completed, to a satisfactory level.
• Handle any issues or concerns from the suppliers or internal teams, and resolve problems in a timely and professional manner.
• Continuous review and consolidation of supplier base, making necessary changes in our suppliers based on feedback from sites or other commercial factors.
• Deliver on ad hoc action plans within designed coverage to reduce costs and renegotiate pricing.
• Review, validate and submit purchase orders.
• Prepare ad-hoc analysis and evaluations on vendors or site spend.
• Management and control of set-up of new suppliers and enforcing company standard payment terms.
• Regular communication with suppliers, including enforcing our terms and conditions.

Skills

Excel

Data analysis

Numbers

Communication

English fluency

Problem solving

Attention to detail

Self-starter

Ambiguity tolerance

Education

Finance and Accounting

Industrial Engineering

Business-related

Job description

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn't just a philosophy—it’s the foundation of who we are and what we do. As a ProcurementSpecialist,you'll embody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do:

• Approve or reject the service request against our global policies, within our pre-defined service level agreement
• Submit work to a list of nominated suppliers, engaging with them to accept the work within the defined service level agreement
• Follow up with suppliers and sites to ensure work has been completed, to a satisfactory level
• Handle any issues or concerns from the suppliers or internal teams, and resolve problems in a timely and professional manner
• Continuous review and consolidation of supplier base, making necessary changes in our suppliers based on feedback from sites or other commercial factors
• Deliver on ad hoc action plans within designed coverage to reduce costs and renegotiate pricing
• Review, validate and submit purchase orders
• Prepare ad-hoc analysis and evaluations on vendors or site spend
• Management and control of set-up of new suppliers and enforcing company standard payment terms.
• Regular communication with suppliers, including enforcing our terms and conditions.
  

Ideal candidates have:

• With at least 3 years of relevant experience
• Proficient with Excel, and comfortable working with data, reports, and numbers
• Solid understanding of supply chain management processes and procedures
• Strong communicator with the ability to demonstrate good two-way communication skills and an ability to communicate fluently in English (written and spoken)
• Enjoys helping people and resolving issues, working with our site teams and external vendors, as well as internal stakeholders
• Someone who has good attention to detail and is happy to follow a process
• An independent problem solver, capable of understanding concerns and finding solutions
• A self-starter who can take ownership of delivering our key results, and achieving their service level agreements
• Able to work in ambiguous environments
• Must be able to treat all projects with utmost confidentiality
• Preferably a graduate of a Finance and Accounting curriculum, Industrial Engineering and other engineering courses, Business-related courses, and other courses related to the role.
• Must be willing to report onsite and night shift schedule

Why Join Us?

Head:Access to career development programs that help you grow professionally and personally.

Heart:Be part of a people-first culture that values your contributions and supports your aspirations.

Hustle:Thrive in a dynamic, fast-paced environment where your hard work and dedication are celebrated.

At Ubiquity, we're more than a workplace-we're a community that's invested in your success. If you're ready to make an impact and grow with us, experience how we bring Head, Heart, and Hustle to life every day.