Procurement Assistant

Penbrothers International; Makati; Hybrid; PHP 240,000 - 360,000; Full time

Job summary

Penbrothers is seeking a Procurement Assistant to support ongoing procurement operations in Manila. You will research new vendors, track deliveries, update order records, and create cost analyses while handling shipment, storage and distribution of assets.

The role requires 1–2 years of related experience, solid logistics knowledge, and strong organizational skills. Proficiency with Google Docs/Sheets/Slides is preferred; exposure to warehousing is a plus.

Qualifications

• Bachelor's/College degree
• 1–2 years of experience in procurement/logistics or related field
• Strong knowledge of standard logistics procedures and warehousing assumed

Responsibilities

• Maintain fixed asset inventory and internal databases.
• Source and research potential vendors, negotiate with suppliers.
• Prepare cost analyses and plan shipments of assets/goods based on end-user availability.
• Coordinate deliveries, inspections, and documentation of incoming deliveries.
• Manage materials, warehouse operations and asset transfers to end users.

Education

Bachelor's degree

1-2 years of experience in the related field

Highly organized, detail-oriented

Solutions mindset

Tools

Google Docs

Google Sheets

Google Slides

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Role

We are looking for a Procurement Assistant who can provide ongoing support to our Procurement Operations. You will be responsible for researching new vendors, tracking deliveries, updating order records, and creating and translating cost analysis reports. You will be responsible for shipment, storage, and distribution of all kinds of deliveries, accounting for all assets, managing stock, and managing fleet concerns.

What you’ll do

• Maintain updated fixed asset inventory

• Maintain updated internal databases

• Sourcing and Research of potential vendors

• Coordinate and negotiate with suppliers

• Prepare cost analyses

• Plan shipments of assets/goods based on the availability of the end user

• Coordinate and monitor the delivery of ordered goods are properly received

• Organize communication and delivery of units to repair shops or warranty stores

• Coordinate with designated personnel or logistics providers to ensure assets are properly packed and secured before shipment

• Coordinate with designated personnel to facilitate the receipt, inspection, and documentation of incoming deliveries.

• Provide information to internal and external customers about the status of deliveries

• Responsible for materials and warehouse management

• Responsible for fixed assets management - overseeing transfer/turnover of assets to end users

• Ensures that disposals of assets are authorized and properly documented

• Investigating lost/damaged fixed assets and processing request/ claim for insurance (if eligible)

• Maintain a list of property and equipment

• Other Tasks related to the position

What You Bring

• Bachelor's/College degree

• 1-2 years of experience in the related field

• Substantial knowledge of standard logistics procedures and practices; experience in warehousing is required

• Highly organized, productive, and detail-oriented, with a solutions mindset

• Proficiency in Google Docs, Sheets, and Google Slides

Nice to Have

• Exposure to BPO industry is a plus

Our Hiring Process & AI Disclaimer:

We use AI tools to streamline our application process—including an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.

Read our full AI Disclaimer to learn more

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.