Recruitment Admin

Penbrothers International; Mandaluyong; On-site; PHP 279,000 - 502,000; Full time

Job summary

Penbrothers International is seeking a Recruitment Admin to support administrative tasks for wages and salaries recruitment for an Australian client. You will maintain the ATS, screen candidates, perform pre-employment checks and coordinate onboarding documentation.

You will also assist with payroll setup, document management, and recruitment projects, while ensuring compliance with standards and privacy requirements. Join a dynamic, remote-friendly team at Penbrothers.

Qualifications

• 1 year experience in an administrator role.
• Strong team player with sound verbal and written communication skills.
• Excellent literacy skills with ability to present the Company and attract candidates in well drafted material.
• Ability to work in an agile environment and work autonomously or in a team.
• Experience using an Applicant Tracking System (ATS).
• Professional and understand the importance of confidentiality.
• Proactive, reliable and uses own initiative.

Responsibilities

• Maintain records in the electronic applicant tracking system.
• Screen and shortlist suitable candidates against criteria.
• Complete pre-employment checks including identification, references and visa status.
• Set up employee payroll numbers and maintain accurate records.
• Coordinate onboarding documentation for new starters.
• Upload documents into personnel files and systems.
• Support talent pools and recruitment initiatives to grow opportunities.
• Ensure recruitment processes comply with standards and policies.
• Participate in recruitment projects and ad hoc administration.

Skills

ATS

Screening

Onboarding

Payroll setup

Documentation

Recruitment admin

Communication skills

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is an Australian engineering, construction, and remediation company established in 2010, providing integrated asset lifecycle solutions across industries such as mining, energy, defence, infrastructure, marine, and building. With operations across every Australian state and territory, the company delivers safe, high-quality, and cost-effective solutions for complex projects and operational environments.

About the Role

The Recruitment Admin will work collaboratively with the recruitment team to support the administrative tasks for both wages and salaries recruitment.

What You'll Do

• Maintain records in the electronic applicant tracking system.
• Screen and shortlist suitable candidates to the identified selection criteria.
• Complete pre-employment checks including identification verification, reference checks, pre-employment medical, police clearances and confirmation of visa status.
• Set up employee payroll numbers and maintain accurate records.
• Coordinate the collection and completion of all onboarding documentation for new starters.
• Upload documents and data entry into personnel files and systems.
• Support the P & C strategy by building talent pools, a pipeline of qualified candidates and growing our internal development opportunities.
• Support and ensure recruitment process is conducted in compliance to legislative standards and SAI Global Standards 4811 -2006 Recruitment Onboarding.
• Participate in ongoing recruitment projects and initiatives.
• Adhoc administration.

Attributes

• Identify potential issues and opportunities within relationships and patterns.
• Understand how the parts of a project are related to the outcome.
• Investigate potential problems with their root causes, and actively contributes in identifying practical solutions.
• Show respect to others during interpersonal interactions; interacts fairly and objectively.
• Adapt communication style to suit audience and takes a consultative and ability to negotiate when persuading others.
• Cooperate effectively with both internal and external stakeholders.
• Manage own behaviour with consideration of the impact on others, working with respect and understanding diversity.
• Work collaboratively within immediate team by actively supporting and contributing to the efforts of other team members.
• Support a safe working environment for self and others.
• Use good judgement to anticipate and address potentially harmful situations.
• Gain an awareness of conditions that affect HSEQ and support the setup and compliance of HSEQ standards and plans.
• Set realistic standards and goals, monitors own progress, and persists past setbacks.
• Seek clarification and is open feedback from others.
• Understand the value of learning and development activities beyond formal training and be accountable for personal development plan.

What You Bring

• 1 years’ experience in an administrator role
• Strong team player with sound verbal and written communication skills.
• Excellent literacy skills with the ability to present the Company and attract candidates in well drafted and prepared advertising material.
• Ability to work in an agile environment and work both autonomously and as part of a team.
• Experience using an Applicant Tracking System (ATS).
• Professional and understand the important of confidentiality.
• Proactive, reliable and uses own initiative.

Our Hiring Process & AI Disclaimer:

We use AI tools to streamline our application process—including an initial conversation with an AI Interviewer.All hiring decisions are made entirely by humans:our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.