Procurement and Purchasing Coordinator (Australian Purchasing) Hybrid

Expo Centric; Pasig; On-site; PHP 420,000 - 660,000; Full time

Job summary

Expo Centric is seeking a Procurement & Purchasing Coordinator to support purchasing activities across our Australian operations. The role involves working with suppliers, managing purchase orders, monitoring deliveries, and identifying opportunities to improve purchasing efficiency and cost effectiveness.

You will collaborate with cross‑functional teams across Australia and the Philippines to ensure timely deliveries and compliant purchasing processes, while maintaining accurate records and

Qualifications

• Experience delivering procurement activities with ownership of complex orders.
• 2–5 years of independent delivery experience.
• Knowledge of Australian purchasing practices, lead times and approval controls.
• Ability to work with suppliers and internal teams across AU and PH.
• Strong written and spoken English plus professional supplier communication.

Responsibilities

• Receive and clarify purchasing requests, specifications, quantities, required dates and budgets.
• Seek quotations, prepare comparable supplier options and raise purchase orders after approval.
• Obtain order confirmations, monitor lead times, follow up deliveries and flag delays early.
• Coordinate discrepancies, returns, credits and supplier issues with relevant teams.
• Maintain supplier records, terms, and performance; support negotiations and cost optimization.

Skills

English communication

Organisational skills

Attention to detail

Initiative

Risk escalation

Cross‑functional collaboration

Education

Procurement / supply chain / logistics qualification

Tools

Excel

ERP systems

Job description

About Expo Centric

Expo Centric is an Australian-based events and exhibition company specialising in designing and building custom exhibition stands, displays, and event solutions.

With 17 years of industry experience, we manage the entire process, from concept and design through to production, installation, and dismantling. Our operations span Sydney, Melbourne, and Perth, supported by our Philippines-based team.

We are looking for a Procurement & Purchasing Coordinator to support purchasing activities across our Australian operations. This role involves working with suppliers, managing purchase orders, monitoring deliveries, and identifying opportunities to improve purchasing efficiency and cost effectiveness.

We welcome candidates at different experience levels, with responsibilities and independence determined by demonstrated capability.

What You'll Do

Purchasing and Order Coordination

• Receive and clarify purchasing requests, specifications, quantities, required dates and budgets.
• Seek quotations, prepare comparable supplier options and raise purchase orders following approval.
• Obtain order confirmations, monitor lead times, follow up deliveries and flag delays early.
• Coordinate discrepancies, returns, credits and supplier issues with relevant teams.

Supplier Management and Commercial Review

• Maintain supplier records covering contacts, agreed pricing, terms, lead times and performance.
• Review recurring expenditure and identify opportunities for competitive quotes, consolidated purchasing and better commercial terms.
• Support negotiations and preferred supplier arrangements within assigned authority.

Cross-Departmental Support

• Support purchasing categories such as rigging, furniture, coffee, plants, transport, accommodation, packaging and software renewals as assigned.
• Work with IT on software technical suitability and with Finance on invoice matching and payment controls.
• Keep operational ownership of technical specifications and service requirements with requesting departments.

Systems, Compliance and Improvement

• Maintain complete purchasing documentation and accurate system records.
• Follow purchasing procedures, delegated authority and urgent-order escalation requirements.
• Support development and testing of purchasing workflows in internal systems.
• Prepare spend, supplier performance and savings reports.

What You Bring

Education

• A qualification in procurement, supply chain, logistics, business or a related field is preferred. Relevant practical experience may be considered in place of formal qualifications.

Experience

• 2-5 years with independent delivery experience ordemonstrated ownership of complex work.

Track Record

• Evidence of accurate work, reliable follow-up and sound commercial judgement appropriate to level.
• For Mid-Level and Senior candidates, examples of independently delivered supplier, cost or process improvements.
• For Senior candidates, evidence of complex negotiations or initiatives and the ability to guide others.

Skills & Technical Knowledge

• Purchase order administration, quotation comparisons, supplier records and Excel analysis.
• Understanding of Australian purchasing practices, delivery lead times and approval controls.
• Comfort using business systems, shared records and AI-assisted research with appropriate verification.

Soft Skills

• Clear written and spoken English; professional supplier and stakeholder communication.
• Organisation, accuracy, initiative and timely escalation of risks.
• Ability to work across Australian and Philippine teams and manage competing deadlines.
• Willingness to learn, accept feedback and improve processes.

What Makes You a Great Fit

You're organised, commercially minded, and proactive in following through on purchasing requirements. You can confidently communicate with suppliers, compare options, manage competing deadlines, and maintain accurate records.

You understand that effective procurement isn't just about finding the lowest price. It's about balancing cost, quality, reliability, and delivery requirements to support business operations.

Why Join Expo Centric?

• International Exposure: Work closely with Australian teams, suppliers, and stakeholders.
• Career Development: Build your procurement expertise, with opportunities to progress from junior to senior-level responsibilities.
• Cross-Functional Experience: Support different business departments and purchasing categories.
• Continuous Improvement: Contribute ideas that enhance procurement processes, supplier relationships, and purchasing efficiency.

At Expo Centric, our values of Courage, Curiosity, Selflessness, Judgement, and Communication guide how we work.