Proactive Personal Assistant — Social Media Ops

Ideal Ignite; Metro Manila; On-site; PHP 223,000 - 402,000; Full time

Job summary

Ideal Ignite is seeking a highly organized Personal Assistant – Social Media Operations to provide day-to-day administrative, coordination, and content support for an individual’s social media activities and creative team. The role blends calendar management, asset organization, and hands-on content assistance.

You will maintain the social media content calendar, coordinate shoots and events, and help with trend research, briefs, and documentation.

Qualifications

• 1–3 years in a Personal Assistant, Executive Assistant, Administrative Assistant, Marketing Assistant, Social Media Assistant, or similar role.
• Highly organized with the ability to manage multiple tasks simultaneously.
• Strong follow-up skills and attention to detail.
• Comfortable coordinating with a creative or social media team.
• Proficient in Notion, or willing to become highly proficient in it.
• Familiar with Google Workspace and/or Microsoft Office.
• Basic understanding of AI tools (e.g., ChatGPT, Gemini, Claude) or willingness to learn.
• Comfortable learning new apps, software, AI tools, and digital workflows.
• Able to capture clear, engaging visual content using a smartphone.
• Familiar with major social media platforms and current trends.
• Strong written and verbal communication skills.
• Resourceful, proactive, dependable, and able to work with minimal supervision.
• Willing to attend events, shoots, and other content-related activities as needed.
• Basic familiarity with Canva, CapCut, or other creative tools a plus.

Responsibilities

• Provide day-to-day administrative and scheduling support related to social media, content production, meetings, shoots, campaigns, events, and other activities.
• Keep track of ongoing content, tasks, deadlines, approvals, revisions, and deliverables.
• Follow up with content creators, designers, and editors when needed.
• Help organize and maintain the social media content calendar.
• Coordinate schedules for shoots, meetings, events, campaigns, and other content activities.
• Attend events, shoots, and other content-related activities when required.
• Assist in capturing visual and short-form video content for social media using a smartphone or available equipment.
• Help shoot trend-based, casual and behind-the-scenes content when needed.
• Research current social media trends, formats, sounds, topics, references, and content opportunities.
• Assist with content ideation and gather references for upcoming posts and campaigns.
• Maintain an organized Notion workspace for tasks, content plans, timelines, and notes.
• Ensure important information, files, and instructions are documented and easy to find.
• Prepare briefs, presentations, reports, meeting notes, checklists, and other documents as needed.
• Help organize creative assets, project files, event materials, and content references.
• Keep track of pending approvals, revisions, follow-ups, and next steps.
• Assist with basic research for content, brands, campaigns, and events.
• Use AI tools to assist with research, organization, ideation, summaries, content planning, and productivity.
• Learn and adopt new AI tools and workflows to improve team efficiency.
• Identify small problems or delays before they escalate.
• Handle confidential and sensitive information professionally.

Skills

Notion

Google Workspace

MS Office

Social media basics

Attention to detail

Proactive communicator

Tools

Canva

CapCut

Smartphone video capture

Job description

Ideal Ignite is seeking a highly organized Personal Assistant – Social Media Operations to provide day-to-day administrative, coordination, and content support for an individual’s social media activities and creative team. The role blends calendar management, asset organization, and hands-on content assistance.

You will maintain the social media content calendar, coordinate shoots and events, and help with trend research, briefs, and documentation.