Proactive Admin & Operations Coordinator

Asiatel Outsourcing; Metro Manila; On-site; PHP 357,000 - 580,000; Full time

Job summary

Asiatel Outsourcing (ATOI) is seeking an Admin Assistant & Operations Coordinator to support day-to-day administrative and operational requirements across the business. The role focuses on general administration, coordination, documentation, scheduling, task monitoring, and ad hoc business support.

The successful candidate will manage multiple activities, maintain trackers, coordinate meetings, and ensure timely completion of tasks while adapting to changing daily needs.

Qualifications

• Experience: 2–3 years in Administrative Assistant, Office Administrator, Operations Assistant, Operations Coordinator, Virtual Assistant, or similar role.
• Strong organizational, documentation, data entry, scheduling, and follow-up skills.
• Proficient with Google Workspace, Google Calendar, Calendly, Gemini AI, spreadsheets, and communication tools (WhatsApp, Slack).
• Excellent written and spoken English with professional communication to team members, clients, and stakeholders.
• Attention to detail; able to maintain accurate records and identify missing information or deadlines.
• Research capability; present findings in a simple, organized format.
• Time management to prioritize multiple tasks and meet deadlines with minimal supervision.
• Adaptability to handle varying tasks and changing operational needs.
• Confidentiality in handling internal, client, and business information.

Responsibilities

• Handle day-to-day administrative tasks and general office coordination.
• Maintain and organize electronic files, records, documents, spreadsheets, and shared folders.
• Prepare and update basic reports, trackers, lists, and other business documents.
• Assist with data entry, document preparation, and information management.
• Draft routine emails, follow-ups, confirmations, and other business correspondence.
• Monitor shared inboxes and route inquiries to the appropriate person.
• Coordinate meetings, appointments, and schedules; take meeting notes and track actions.
• Follow up on outstanding administrative tasks and deadlines; conduct online research and summarize findings.
• Assist with ad hoc administrative tasks as required.
• Support sales process with scheduling, documentation, and client communications.
• Coordinate routine administrative and operational requests from the team; maintain task trackers and deadlines.
• Escalate issues; coordinate internal meetings and documentation; ensure operational records are organized.

Skills

Administrative skills

Time management

Attention to detail

Research skills

Data entry

Scheduling

Communication

Confidentiality

Tools

Google Workspace

Google Calendar

Calendly

Gemini AI

Spreadsheets

WhatsApp

Slack

Job description

Asiatel Outsourcing (ATOI) is seeking an Admin Assistant & Operations Coordinator to support day-to-day administrative and operational requirements across the business. The role focuses on general administration, coordination, documentation, scheduling, task monitoring, and ad hoc business support.

The successful candidate will manage multiple activities, maintain trackers, coordinate meetings, and ensure timely completion of tasks while adapting to changing daily needs.