Pre-Shipment Documentation Supervisor

Del Monte Philippines; Bukidnon; On-site; PHP 670,000 - 893,000; Full time

Job summary

Del Monte Philippines, Inc. (DMPI) is seeking a Pre-Shipment Documentation Supervisor to oversee export documentation for Fresh and Beyond Fresh shipments, ensuring accuracy and regulatory compliance within cut-off timelines.

You will coordinate with Accounting, PEZA, shipping lines, and internal stakeholders, supervise the documentation team, and drive process improvements to optimize export operations and cost control.

Qualifications

• Bachelor's degree in Business Administration, Customs Administration, Logistics, Supply Chain Management, Industrial Engineering, or a related field.
• Minimum of 2 years in logistics, supply chain, export documentation, shipping, PEZA processing, or related operations.
• Exposure to supervising, coordinating, or guiding staff is preferred but not required for candidates with strong technical documentation experience.
• Familiarity with SAP, shipping line portals, AEDS, E2M, PEZA systems, and documentation tracking tools.
• Knowledge of export documentation, Shipment Instructions, Pro-Forma Bills of Lading, Bills of Lading, and shipping line submission requirements.

Responsibilities

• Oversee accurate and timely export documentation, ensuring compliance with vessel cut-off schedules.
• Ensure PEZA and regulatory compliance through proper processing, monitoring, and maintenance of PEZA, customs, and export documentation requirements and records.
• Coordinate SAP SO/GI activities by monitoring transaction status and working with Finance to resolve posting and documentation issues.
• Monitor documentation performance and costs, tracking errors, amendments, pending items, and export-related expenses while supporting cost-avoidance initiatives.
• Drive process improvements through documentation status reporting, root-cause analysis, SOP updates, and implementation of efficiency-enhancing solutions.
• Supervise and develop the documentation team by assigning priorities, reviewing work quality, coaching staff, monitoring performance, and escalating critical issues to management.

Skills

Team leadership

Coaching staff

Attention to detail

Regulatory compliance

Process improvement

Education

Bachelor's degree in Business Administration / Customs Administration / Logistics / Supply Chain Management / Industrial Engineering

Tools

SAP

PEZA systems

AEDS

E2M

Documentation tracking tools

Job description

Del Monte Philippines, Inc. (DMPI) is an organization that operates the world19s largest fully-integrated pineapple operation that is proud of its long heritage of 100 years. DMPI markets over 100 processed food and beverage variants, including pineapple solids (sliced, tidbits, chunks), tropical mixes, pineapple juice and mixed drinks, tomato-based products (tomato sauce, catsup, spaghetti sauce), condiments, and pasta (spaghetti, macaroni).

Around 4,000 regular employees work with DMPI to bring high-quality products to customers around the globe. Over 90 percent of these employees work in Mindanao. Key teams managing sales, marketing, finance, logistics, product development and other support operations are based in Metro Manila.

DMPI has become a truly Filipino company, driven to excel in an intensely competitive global market.

DEL MONTE PHILIPPINES, INC. is in need of a Pre-Shipment Documentation Supervisor

The Pre-Shipment Documentation Supervisor is responsible for overseeing the timely, accurate, and compliant preparation of export documentation for Fresh and Beyond Fresh shipments, ensuring all requirements are completed within established cut-off timelines. The role coordinates with Accounting, PEZA, shipping lines, and internal stakeholders to support smooth and efficient export operations while maintaining documentation accuracy and regulatory compliance. Additionally, the Supervisor manages daily documentation activities, prioritizes workload distribution, coaches team members, and escalates critical issues to the Fresh Fruit Logistics Manager as needed.

Key Accountabilities

• Manage Export Documentation by overseeing the accurate and timely preparation, review, submission, and filing of shipment documents while ensuring compliance with vessel cut-off schedules.
• Ensure PEZA and Regulatory Compliance through proper processing, monitoring, and maintenance of PEZA, customs, and export documentation requirements and records.
• Coordinate SAP SO/GI Activities by monitoring transaction status, validating shipment information, and working with Finance and related teams to resolve posting and documentation issues.
• Monitor Documentation Performance and Costs by tracking errors, amendments, pending items, and export-related expenses while supporting cost avoidance initiatives.
• Drive Process Improvement through documentation status reporting, root-cause analysis, SOP updates, and implementation of efficiency-enhancing solutions.
• Supervise and Develop the Documentation Team by assigning priorities, reviewing work quality, coaching staff, monitoring performance, and escalating critical issues to management when necessary.

Qualifications

• Bachelor's degree in Business Administration, Customs Administration, Logistics, Supply Chain Management, Industrial Engineering, or a related field.
• Background in export documentation, PEZA processing, shipping, or cold chain logistics is an advantage.
• Minimum of 2 years of experience in logistics, supply chain, export documentation, shipping, PEZA processing, or related operations.
• Exposure to supervising, coordinating, or guiding staff is preferred but not required for candidates with strong technical documentation experience.
• Familiarity with SAP, shipping line portals, AEDS, E2M, PEZA systems, and documentation tracking tools.
• Knowledge of export documentation, Shipment Instructions, Pro-Forma Bills of Lading, Bills of Lading, and shipping line submission requirements.
• Working knowledge of PEZA/AEDS/E2M processing and related documentation controls.
• Basic understanding of SAP SO/GI transactions and documentation impact on posting timelines.
• Proficiency in MS Excel or similar tracking tools for monitoring deadlines, pending items, funds, and error reports.