HR & Payroll Coordinator

Hubexo; Philippines; On-site; PHP 420,000 - 540,000; Full time

Job summary

Hubexo, a global leader in construction data and software solutions, is hiring a People & Culture Business Advisor for our Makati City office. This hybrid role focuses on statutory compliance, compensation and benefits administration, and employee relations to support a growing regional team.

You will serve as a trusted HR partner, guiding inquiries and ensuring a compliant, engaging workplace. Minimum 2 years in HR with labor regulation knowledge, excellent English, and experience with HRIS are

Qualifications

• Bachelor’s degree in Psychology, HR, Business Administration or related field.
• 2+ years of HR experience with compensation, benefits, and employee relations.
• Solid knowledge of Philippine labor regulations (SSS, PhilHealth, Pag-IBIG, BIR, DOLE).
• Excellent written and verbal English communication.
• Ability to handle confidential information with integrity and discretion.

Responsibilities

• Support day-to-day People & Culture operations with focus on statutory compliance, comp & benefits, and employee relations.
• Serve as a first point of contact for employees and handle HR inquiries.
• Coordinate with government agencies and HRIS for payroll-related data and reporting.
• Maintain accurate employee records and support leave administration and offboarding activities.

Skills

HR compliance

Payroll knowledge

Employee relations

English fluency

HRIS proficiency

AI productivity tools

APAC HR operations

Hybrid work

Education

Bachelor's degree in Psychology/HR/Business Administration

Tools

Workday

Dayforce

SuccessFactors

Job description

Hubexo is a global leader in construction data, insights, and software solutions, helping customers make smarter decisions across the built environment. Founded in Sweden in 1936, Hubexo delivers project information, eTendering, product information, market intelligence, and specification solutions that empower construction professionals worldwide.

With operations in more than 20 countries and over 2,500 employees, Hubexo enables customers to sell more effectively, build more sustainably, and drive innovation across the global construction industry.

In the Philippines, Hubexo operates under the legal entity BCI Central (Philippines) Inc.

The Opportunity

We are looking for a People & Culture Business Advisor to join our growing People & Culture team based in Makati City. This is a hybrid role, offering a balance of office collaboration and remote work.

In this role, you will support the day-to-day People & Culture operations, with a primary focus on statutory compliance, compensation and benefits administration, and employee relations. You will serve as a trusted first point of contact for employees, providing guidance on HR-related inquiries while helping foster a positive, compliant, and engaging workplace.

Key Responsibilities

Statutory Compliance

• Manage employee and employer registrations, updates, and terminations with government agencies.
• Review and validate monthly statutory contributions, remittances, and compliance requirements.
• Assist employees with government-mandated benefit applications and inquiries, including SSS, PhilHealth, and Pag-IBIG benefits, loans, maternity, sickness, and other related programs.
• Coordinate payroll deductions for employee loans and reconcile deduction schedules with government agency records.
• Liaise with government agencies such as SSS, PhilHealth, Pag-IBIG, BIR, DOLE, and other relevant institutions.
• Assist in preparing year-end statutory reports and compliance documentation.
• Support the HR Business Partner with payroll-related data and reporting.

Compensation & Benefits Administration

• Administer employee benefits in accordance with company policies and employee guidelines.
• Coordinate employee enrolment, updates, and termination of HMO and insurance coverage.
• Respond to employee inquiries regarding benefits, claims, and coverage.
• Partner with HMO providers, insurance vendors, and external benefit providers to ensure smooth administration and timely issue resolution.
• Support employee wellness initiatives, engagement activities, and other People & Culture programs.

Employee Relations

• Maintain accurate employee records and support leave administration through MyHubexo HRIS.
• Respond to employee inquiries and elevate complex matters when appropriate.
• Assist in documenting employee relations cases, investigations, disciplinary actions, and related correspondence.
• Prepare and distribute local People & Culture communications, advisories, and announcements.
• Coordinate employee offboarding, including exit documentation and final pay endorsements.
• Provide administrative support for People & Culture projects and perform other duties as assigned.

Minimum Qualifications

Qualifications

• Bachelor's degree in Psychology, Human Resources, Business Administration, or a related discipline.
• At least 2 years of experience in Human Resources or People & Culture, with strong exposure to compensation and benefits administration and employee relations.
• Solid knowledge of Philippine labor regulations and statutory requirements, including SSS, PhilHealth, Pag-IBIG, BIR, and DOLE processes.
• Excellent written and verbal communication skills in English.
• High level of integrity with the ability to handle confidential information professionally.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities.
• Must be willing to work under a one-year fixed-term employment contract, with the opportunity for regular employment subject to satisfactory performance and company business requirements.
• Must be amenable to working in a hybrid setup based in Makati City.
• Experience using HRIS platforms (e.g., Workday, Dayforce, SuccessFactors, or similar systems).
• Familiarity with AI productivity tools such as Microsoft Copilot or ChatGPT.
• Exposure to supporting regional or APAC-based HR operations.
• Experience working in a multinational or shared services environment.