Part-Time Virtual Operations Lead for Accounting Practice

Remote Office; Philippines; Remoto; PHP 1.050.000 - 1.749.000; Part-time

Descrizione del lavoro

Remote Office is seeking a highly organized Virtual Assistant-Operations to support the CEO of an Australian accounting practice. The role focuses on operational execution, workflow coordination, system management, and capacity oversight, working within Australian bookkeeping and management accounting fundamentals.

You will coordinate daily work across bookkeeping, payroll, reconciliations, and reporting, manage tasks in ClickUp, monitor capacity, and help resolve bottlenecks while maintaining

Competenze

• Experience in an accounting, bookkeeping or management accounting environment
• Background in operations, practice management, admin VA or executive support within an accounting firm
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)
• Hands-on experience with ClickUp (dashboards, workflows, templates)
• High proficiency in Google Workspace
• Experience with Xero, QuickBooks Online and/or MYOB
• Strong organisational and time management skills
• Systems-oriented mindset with respect for existing frameworks
• Ability to operate independently without close supervision
• Openness to leveraging automation and AI tools where beneficial

Mansioni

• Coordinate daily work across bookkeeping, payroll, reconciliations, and reporting
• Organise, assign, track, and monitor tasks through ClickUp
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines
• Identify workflow bottlenecks and help resolve them proactively
• Maintain organised documentation and filing systems within Google Workspace
• Ensure existing SOPs and processes for Australian bookkeeping and management accounting are consistently followed
• Maintain and improve ClickUp dashboards, workflows, templates, and task visibility
• Support workflow automation and encourage consistent use of systems across the team
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives
• Track action items and ensure tasks are followed through and completed
• Conduct preliminary quality checks on reconciliations, coding, and workpapers
• Monitor scope adherence and flag any out-of-scope work
• Assist with tracking aged receivables and other internal operational matters
• Step in and support hands‑on when needed to keep important deadlines on track
• Manage licences, subscriptions, and system access
• Support the onboarding of new team members into company tools and workflows
• Maintain confidentiality and ensure the protection of client information and intellectual property

Conoscenze

Accounting environment

Operations

Executive support

Automation mindset

Independent worker

Strumenti

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Descrizione del lavoro

Remote Office is seeking a highly organized Virtual Assistant-Operations to support the CEO of an Australian accounting practice. The role focuses on operational execution, workflow coordination, system management, and capacity oversight, working within Australian bookkeeping and management accounting fundamentals.

You will coordinate daily work across bookkeeping, payroll, reconciliations, and reporting, manage tasks in ClickUp, monitor capacity, and help resolve bottlenecks while maintaining