Part-time Executive Assistant

Revaya; Philippines; Remote; PHP 360,000 - 600,000; Full time

Job summary

Revaya is seeking an highly organized Executive Assistant to provide comprehensive support across business and personal responsibilities for a senior executive. The role will manage calendars, travel, family schedules, tasks, follow-ups, correspondence, and household coordination, while keeping priorities organized and ensuring nothing falls through the cracks.

The ideal candidate has strong experience working remotely as an EA, is proactive, resourceful, and detail-oriented.

Qualifications

• 5+ years of Executive Assistant experience supporting a senior executive or business owner.
• Experience providing remote executive support independently with minimal supervision.
• Proficient with Asana including tasks, workflows, deadlines and follow-ups.
• Strong knowledge of Microsoft 365 (Outlook, Teams, Excel, Word).
• Experience using AI tools (ChatGPT, Claude, Copilot) while maintaining confidentiality.

Responsibilities

• Daily briefings outlining priorities, tasks, deadlines, and decisions.
• Manage business and personal calendars, schedule appointments, resolve conflicts.
• Coordinate family activities, appointments, and important dates.
• Create and maintain an Asana system with tasks, workflows, deadlines, and follow-ups.
• Track outstanding actions and proactively follow up to ensure completion.
• Anticipate needs and propose practical solutions and recommendations.
• Organize inbound emails, draft replies, and track conversations.
• Research and coordinate travel arrangements and itineraries.
• Coordinate household appointments, service providers, and deliveries remotely.
• Research services and vendors; compare pricing and quality; present recommendations.
• Use AI tools to streamline research, correspondence, and admin tasks while keeping confidentiality.
• Maintain documents, spreadsheets, bookings, contacts, and records using Microsoft tools.
• Turn ideas into practical steps and provide daily updates on priorities.

Skills

Asana

Microsoft 365

Remote work

English proficiency

Calendar management

Travel planning

Email management

Proactive problem solving

Discretion

Tools

Outlook

Teams

Excel

Word

Job description

Work Hours: Monday to Friday, 11:00 AM to 3:00 PM New Zealand Standard Time

Job Overview:

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support across both business and personal responsibilities. This role will manage calendars, appointments, travel, family schedules, tasks, follow-ups, correspondence, and household coordination, while keeping priorities organized and ensuring nothing falls through the cracks.

The ideal candidate has strong experience working remotely as an EA and is genuinely proactive, resourceful, and detail-oriented. They will take ownership of keeping the executive organized, anticipate needs, and turn objectives into action without requiring constant direction. The EA will help keep things running smoothly while the executive is focused on clinical practice.

Key Responsibilities:

• Daily briefings: Prepare concise daily briefings outlining priorities, appointments, outstanding tasks, upcoming deadlines, and decisions requiring the executive’s attention.
• Calendar and appointment management: Manage business and personal calendars, schedule appointments, resolve conflicts, and keep upcoming commitments organized.
• Family scheduling: Coordinate family activities, appointments, and important dates, ensuring schedules and reminders stay current.
• Asana system ownership: Create and maintain an effective Asana system, including tasks, workflows, deadlines, progress tracking, and follow-ups.
• Follow-up tracking: Keep track of outstanding actions, proactively follow up with other people, flag delays, and ensure tasks are completed.
• Proactive problem-solving: Anticipate what needs to happen next, identify potential issues, and bring forward practical solutions and recommendations.
• Email correspondence support: Organize the inbox, highlight messages requiring attention, draft replies, and track conversations that need a response.
• Travel planning and booking: Research and coordinate flights, accommodation, transportation, and itineraries, keeping travel details and confirmations organized.
• Household organization: Coordinate household appointments, service providers, maintenance requests, deliveries, and recurring arrangements remotely.
• Research and comparisons: Research services, vendors, purchases, and booking options. Compare pricing, quality, availability, and suitability, then present clear recommendations.
• AI-assisted administrative support: Use AI tools such as ChatGPT, Claude, or Copilot to streamline research, correspondence, and administrative tasks while maintaining confidentiality.
• Administrative organization: Maintain documents, spreadsheets, booking confirmations, contact information, and other records using Microsoft tools.
• Independent execution and daily updates: Turn ideas and instructions into practical next steps, handle routine decisions within agreed guidelines, and provide concise updates on completed work, upcoming priorities, and items requiring the executive’s input.

Required Skills & Qualifications:

• At least 5 years of relevant Executive Assistant experience supporting a senior executive, entrepreneur, or business owner.
• Strong track record of providing remote executive support independently, with minimal supervision and without requiring constant direction.
• Strong working knowledge of Asana, including creating and maintaining task systems, workflows, deadlines, and follow-up processes.
• Strong working knowledge of Microsoft 365, particularly Outlook, Teams, Excel, and Word.
• Experience using AI tools such as ChatGPT, Claude, or Copilot to streamline administrative tasks, with a clear understanding of confidentiality.
• Proven experience managing calendars, appointments, travel arrangements, and ongoing follow-ups.
• Excellent written and spoken English, with the ability to draft clear, professional correspondence and concise briefings.
• Strong organizational skills and attention to detail.
• Ability to prioritize competing requests and work independently with minimal supervision.
• Resourcefulness, sound judgment, and a proactive approach to solving problems.
• Discretion when handling confidential business, personal, and family information.
• Reliable internet connection and a suitable remote workspace.
• Consistent availability from 11:00 AM to 3:00 PM New Zealand local time, including seasonal daylight-saving changes.

Note:

An NBI or police clearance will be required upon acceptance of the job offer.