HVAC Install Coordinator

Ibex Limited; Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

Ibex Limited in the Philippines is seeking an HVAC Installation Coordinator to support complete installation packets, order materials and equipment for installation projects, verify equipment accuracy upon arrival, ensure proper staging, and coordinate schedules with Install Managers and Sales Teams to keep projects on track and on budget.

This role also involves securing permits, ensuring compliance with local jurisdictions, creating invoices and project documentation in ServiceTitan,

Qualifications

• 3+ years of HVAC industry experience preferred
• Understanding of residential HVAC systems and installation processes
• Knowledge of HVAC equipment, thermostats, IAQ products, and duct systems
• Familiarity with local permitting requirements and mechanical codes
• Experience with ServiceTitan or similar field service software preferred
• Strong organizational and communication skills
• Ability to prioritize effectively in a fast-paced environment
• High level of accountability and attention to detail

Responsibilities

• Creating invoices, job costing, and project documentation within ServiceTitan
• Maintaining proactive communication with customers and internal teams
• Identifying and resolving scheduling, permitting, or material challenges before they impact the customer experience
• Supporting installation teams to ensure projects are completed efficiently and professionally
• Participating in ongoing training and development opportunities

Skills

HVAC installation knowledge

Scheduling coordination

Project documentation

Strong communication

Attention to detail

Tools

ServiceTitan

Job description

Overview

• Building complete and accurate installation job packets
• Ordering materials and equipment for installation projects
• Verifying equipment accuracy upon arrival and ensuring proper staging
• Coordinating schedules, manpower, equipment, and materials with Install Managers and Sales Teams
• Securing permits and ensuring compliance with local jurisdictions

Responsibilities

• Creating invoices, job costing, and project documentation within ServiceTitan
• Maintaining proactive communication with customers and internal teams
• Identifying and resolving scheduling, permitting, or material challenges before they impact the customer experience
• Supporting installation teams to ensure projects are completed efficiently and professionally
• Participating in ongoing training and development opportunities

Qualifications

• 3+ years of HVAC industry experience preferred
• Understanding of residential HVAC systems and installation processes
• Knowledge of HVAC equipment, thermostats, IAQ products, and duct systems
• Familiarity with local permitting requirements and mechanical codes
• Experience with ServiceTitan or similar field service software preferred
• Strong organizational and communication skills
• Ability to prioritize effectively in a fast-paced environment
• High level of accountability and attention to detail