Operations & Systems Assistant

Ideal Ignite; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

Ideal Ignite is seeking an Operations & Systems Assistant in Makati to support day-to-day execution, workflow organization, and system improvements. The role involves organizing workflows in ClickUp, tracking tasks, and aiding cross-team communication while leveraging AI tools and WordPress for basic website tasks.

Ideal Ignite values initiative, tech-savviness, and a proactive approach in a fast-paced environment.

Qualifications

• Fresh graduate or early-career professional in IT, Business, Engineering, or related fields.
• Comfortable using AI tools such as ChatGPT and Claude.
• Tech-savvy with ability to quickly learn new tools and systems.
• Highly organized and detail-oriented.
• Willing to work in a fast-paced and dynamic environment.
• Experience using WordPress for basic website management.

Responsibilities

• Assist in organizing and maintaining workflows using ClickUp.
• Support daily operations by tracking tasks and ensuring timely updates.
• Help structure internal systems and processes.
• Coordinate meetings, manage schedules, and aid cross-team communication.
• Leverage ChatGPT, Google Sheets, and other platforms to boost efficiency.
• Document SOPs and workflows; identify inefficiencies and suggest improvements.
• Develop and implement software automation to improve workflow efficiency.
• Provide general administrative and operational support as needed.

Skills

Tech-savvy

Organized

Proactive

Initiative

Detail-oriented

Able to learn new tools quickly

Strong communication

Tools

ClickUp

Google Sheets

WordPress

ChatGPT

Claude

Job description

We are looking for a highly motivated and tech-savvy Operations & Systems Assistant to support day-to-day execution, workflow organization, and continuous system improvement.

WHAT YOU WILL DO:

• Assist in organizing and maintaining workflows using ClickUp
• Support daily operations by tracking tasks and ensuring timely updates
• Help streamline and structure internal systems and processes
• Coordinate meetings, manage schedules, and support cross-team communication
• Utilize tools such as ChatGPT, Google Sheets, and other platforms to enhance efficiency
• Assist in documenting SOPs and workflows
• Proactively identify inefficiencies and suggest improvements
• Develop and implement software automation and improve workflow efficiency
• Provide general administrative and operational support other day-to-day tasks as assigned

WHAT WE NEED FROM YOU:

• Fresh graduate or early-career professional (IT, Business, Engineering, or related fields)
• Comfortable using AI tools (e.g., ChatGPT, Claude)
• Tech-savvy with the ability to quickly learn new tools and systems
• Highly organized and detail-oriented
• Willing to work in a fast-paced and dynamic environment
• Demonstrates initiative and a proactive approach to work
• Has experience using WordPress, including basic website management or other related tasks

IMPORTANT NOTE:

This role is best suited for someone not seeking a routine administrative position, but rather an opportunity to: