ClickUp Virtual Assistant

vamasters, Inc.; Cauayan; On-site; PHP 279,000 - 424,000; Full time

Job summary

vamasters, Inc. is seeking an Operations and Admin Assistant to systematize and automate daily operations, manage documents, email, and bookkeeping support, and develop templates, SOPs, and workflows. A ClickUp power user with a strong eye for process improvement and confidentiality will thrive here.

You’ll help build the operational backbone, create scalable processes, and work closely with the founder to implement efficient, repeatable tasks across client workstreams.

Qualifications

• Advanced knowledge of ClickUp, including task structures, templates, and workflow setup.
• Proficiency in Microsoft Office Suite, Outlook, and OneDrive.
• Experience in document management and file organization.
• Experience writing SOPs and process documentation.
• Experience with email management and basic bookkeeping support, such as organizing receipts.
• Strict discipline with confidential information, including never uploading documents to online tools or third-party platforms without approval.
• Methodical, dependable, and quick to take initiative.
• Strong communication skills.

Responsibilities

• Organize, rename, convert, and file confidential client documents in a structured folder system
• Build and keep up folder structures for each new client case or assignment
• Sort and file receipts and expense records, and send them to the accountant for company accounting
• Manage the inbox, reaching inbox zero and staying there
• Turn existing documents into reusable templates
• Find repetitive tasks and document them in clear SOPs
• Grow our use of ClickUp by building and improving boards, tasks, and workflows
• Spot automation opportunities and build or recommend automated workflows
• Reply to member inquiries on our online platform, such as invoice and account questions
• Write FAQs and SOPs for managing platform support

Skills

ClickUp expert

Microsoft Office

Document management

SOP writing

Email management

Confidential data handling

Initiative & reliability

Strong communication

Tools

n8n

Zapier

Make

Job description

Job Summary:

Sign on with us as a proactive Operations and Admin Assistant who helps us systematize, organize, and automate our daily operations. You’ll look after documents, email, and bookkeeping support while building the templates, SOPs, and workflows that give us back our time. You’ll feel at home in this role if you’re a ClickUp power user with a keen eye for process improvement and a firm respect for confidentiality.

Key Responsibilities:

• Organize, rename, convert, and file confidential client documents in a structured folder system
• Build and keep up folder structures for each new client case or assignment
• Sort and file receipts and expense records, and send them to the accountant for company accounting
• Manage the inbox, reaching inbox zero and staying there
• Turn existing documents into reusable templates
• Find repetitive tasks and document them in clear SOPs
• Grow our use of ClickUp by building and improving boards, tasks, and workflows
• Spot automation opportunities and build or recommend automated workflows
• Reply to member inquiries on our online platform, such as invoice and account questions
• Write FAQs and SOPs for managing platform support

Mandatory Skills:

• Advanced working knowledge of ClickUp, including task structures, templates, and workflow setup
• Strong proficiency in Microsoft Office Suite, Outlook, and OneDrive
• Proven experience in document management and file organization
• Experience writing SOPs and process documentation
• Experience with email management and basic bookkeeping support, such as organizing receipts
• Strict discipline with confidential information, including never uploading documents to online tools or third-party platforms without approval
• Methodical, dependable, and quick to take initiative
• Strong communication skills

Preferred Skills:

• Hands-on experience with automation tools such as n8n, Zapier, or Make
• Experience in a consulting, advisory, or professional services setting
• Customer or member support experience, including email-based support
• Experience creating FAQs or knowledge bases
• Capable of handling a number of projects at once
• A strategic mindset and the ability to suggest process improvements unprompted

Why Join Us:

This is a chance to build the operational backbone of a growing business and see the results of your work directly. You’ll work closely with a supportive, hands‑on founder who values initiative and trusts you to work independently. There’s real room to grow as your responsibilities expand.