Operations Support Specialist | Onsite #Oabpo

Outsource Accelerator; Metro Manila; On-site; PHP 480,000 - 600,000; Full time

Benefits offered by this job

13th Month Pay

Pag-IBIG Fund

Paid Holidays

Health Insurance

HMO

Job summary

Outsource Accelerator is seeking an Operations Support Specialist for on-site work in Pasig. You will manage employer-of-record duties for a portfolio of employees, coaching, and performance monitoring, while ensuring accurate timekeeping and documentation.

The role involves attending client calls alongside the Associate Director of Operations and progressing toward independent client account management. The position focuses on process documentation, records management, and collaboration with HR

Qualifications

• Minimum 2 years in a team lead or supervisor role within a BPO/outsourcing environment.
• Experience coaching, giving feedback, or managing performance.
• Proven coaching documentation, incident reports, or compliance records.
• Strong ability to write clear, step-by-step processes from scratch.
• Excellent written and verbal English communication.
• High proficiency with Google Workspace and Microsoft Office.
• Highly organized with ability to manage many documents.
• Comfortable navigating ambiguity and varied client expectations.

Responsibilities

• Oversee OA's people obligations for a portfolio of employees.
• Conduct coaching sessions and document outcomes with action plans.
• Assist with timekeeping review and attendance management.
• Attend client calls and develop independent client account management.
• Create and maintain an operations process library with version control.
• Submit weekly summaries covering tasks, progress, blockers, and insights.
• Collaborate with HR and Operations leadership on onboarding and lifecycle events.

Skills

Team Leader/Supervisory

Employee Coaching

Coaching Documentation

Process Documentation

English Communication

Google Workspace

MS Office

Organization

Ambiguity Handling

Tools

GreatDay HRIS

Job description

OPERATIONS SUPPORT SPECIALIST | ONSITE #OABPO

Outsource Accelerator

On-site - Pasig 3-5 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

13th Month Pay, Pag-Ibig Fund, Paid Holidays

Insurance Health & Wellness

Health Insurance, HMO

Role Overview

The Operations Support Specialist manages OA's people obligations across a defined portfolio of co-managed and non-co-managed employees. For co-managed employees, the specialist drives direct people and KPI management (proactive coaching, performance monitoring, and outcome tracking) alongside OA's employer-of- record duties. For non-co-managed employees, the specialist fulfills OA's employer- of-record role: conducting coaching sessions based on client feedback received during monthly or bi-weekly calls, documenting these sessions and any action plans, and approving timekeeping records. The specialist attends client account calls alongside the Associate Director of Operations, with a defined path toward independent client account management over time.

Key Responsibilities:

Employee Relations & Coaching

• Serve as the named primary OA contact for all assigned employees.
• For NCM employees: conduct coaching sessions based on feedback from client calls (monthly or bi-weekly); translate client input into documented coaching and action plans.
• For co-managed employees: drive proactive coaching and KPI management on OA's behalf; initiate performance discussions based on OA observations, not only client-initiated feedback.
• Issue and monitor employee action plans; track progress and update documentation on an ongoing basis.
• Address employee concerns and elevate issues requiring HR or AD-level involvement.

Timekeeping & Attendance Management

• Review and approve timekeeping records in GreatDay on a daily or weekly basis.
• Monitor attendance patterns and flag anomalies; coordinate discrepancies with HR and Payroll.
• Ensure timekeeping compliance across the full assigned portfolio.
• Client Feedback & Account Coordination
• Receive and process client feedback for assigned accounts; translate into employee coaching inputs.
• Attend client account calls alongside the AD of Operations.
• Build familiarity with each account's context, expectations, and relationship history.
• Long-term path: Lead client calls independently for assigned accounts as trust and familiarity develop.

Documentation & Records Management

• Document all coaching sessions, feedback discussions, and action plan milestones per session and on an ongoing basis.
• Maintain employee records in accordance with OA standards; support HR with compliance documentation.

Process Documentation & Library Management

• Build, own, and maintain the operations process library as a living resource, responsible for accuracy, version control, and identifying gaps.
• Document all recurring operational processes in a clear, step-by-step format accessible to all team members.
• Complete new process documentation within one week of assignment.
• Store all documents in the shared OA drive, properly labeled and version-controlled.
• Support the AD of Operations in developing and structuring new process documentation as required.

Reporting

• Submit a structured weekly summary every Friday covering: tasks completed,documentation progress, outstanding items, blockers, and operational observations relevant to leadership

Coordination with HR & Operations Leadership

• Collaborate with HR on onboarding, offboarding, and employee life-cycle events for the assigned portfolio.
• Escalate performance concerns or behavioral issues requiring formal HR action.
• Support the AD of Operations on cross-functional and compliance-related initiatives.

Qualifications:

Required

• Minimum 2 years as a Team Leader or in a supervisory role within a BPO or outsourcing environment.
• Demonstrated experience in employee coaching, feedback delivery, or performance management.
• Demonstrated experience with coaching documentation, incident reports, or employee compliance records.
• Strong process documentation skills - able to write clear, accurate, step-by-step procedures from scratch without supervision.
• Excellent written and verbal communication skills in English.
• High proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office.
• Highly organized; proven ability to manage documentation across a high-volume portfolio.
• Comfortable managing ambiguity and navigating varied client expectations.

Preferred

• Experience with timekeeping or HRIS platforms (GreatDay or equivalent).
• Exposure to client-facing responsibilities or account coordination.
• Familiarity with Philippine labor law fundamentals.
• Track record of independent communication with client stakeholders.

Reporting Structure

• Reports directly to the Associate Director of Operations.
• Carries direct employee ownership of up to 60 employees (NCM and/or co-managed depending on portfolio assignment).
• The AD of Operations serves as second-level manager for all escalations and final employment decisions.

Work Arrangement

• Full-time onsite

English Language Customer Service Problem Solving Team Player People Skills Organizational Skills Interpersonal Skills Call Centre Strong Work Ethic stakeholder management Coaching Skills