Operations Planning Analyst - Marine

Magsaysay Shipping & Logistics; Manila; On-site; PHP 550,000 - 750,000; Full time

Job summary

Magsaysay Shipping & Logistics is seeking an Operations Planning Analyst to support the planning, budgeting, monitoring, and analysis of shipmanagement operations. The role covers budget preparation, contract administration, vessel performance analysis, feasibility studies, and management reporting, along with SMS documentation support.

You will coordinate with Technical, Marine, Crewing, Procurement, and other departments and assist in maintaining SMS documents and records while recommending

Qualifications

• Bachelor’s degree in Industrial Engineering, Business Administration, Accounting, Finance, Supply Chain Management, or a related field.
• At least 2 years of relevant experience in operations planning, budget or cost analysis, business analysis, or shipmanagement operations.
• Experience in budget preparation, contract administration, data analysis, and management reporting is an advantage.
• Familiarity with vessel operations, shipmanagement practices, or Safety Management System documentation is preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong analytical, numerical, organizational, and problem-solving skills.
• Good communication skills and ability to coordinate effectively with different departments.
• Detail-oriented, organized, and able to manage multiple tasks and deadlines.

Responsibilities

• Assist in the preparation, consolidation, and monitoring of annual operating budgets and business plans.
• Monitor vessel operating costs, analyze budget variances, and prepare performance and management reports.
• Consolidate and analyze vessel operational data, costs, and KPIs to identify improvement opportunities.
• Assist in the administration and monitoring of contracts, including terms, rates, validity, renewals, and compliance.
• Conduct feasibility studies, cost-benefit analyses, and other business analyses to support operational planning and management decisions.
• Coordinate with Technical, Marine, Crewing, Procurement, and other departments on operational plans, requirements, and reporting.
• Assist in maintaining and updating SMS documents, manuals, procedures, and related records.
• Support the QAC Supervisor in updating controlled SMS documents and monitoring obsolete copies and document retention periods.
• Maintain and update vessel manuals and provide general clerical and administrative support, including filing and photocopying.
• Recommend improvements in planning, reporting, documentation, and cost-monitoring processes.

Skills

Excel

Data analysis

Budgeting

Communication

Planning

Cross-functional

Education

Bachelor’s degree in Industrial Engineering, Business Administration, Accounting, Finance, Supply Chain Management, or related field

Tools

Microsoft Office

Job description

Job Summary

We are looking for an Operations Planning Analyst to support the planning, budgeting, monitoring, and analysis of shipmanagement operations. The role is responsible for budget preparation and monitoring, contract administration, vessel performance analysis, feasibility studies, management reporting, and Safety Management System (SMS) documentation support.

Key Responsibilities

• Assist in the preparation, consolidation, and monitoring of annual operating budgets and business plans.

• Monitor vessel operating costs, analyze budget variances, and prepare performance and management reports.

• Consolidate and analyze vessel operational data, costs, and key performance indicators to identify improvement opportunities.

• Assist in the administration and monitoring of contracts, including terms, rates, validity, renewals, and compliance.

• Conduct feasibility studies, cost-benefit analyses, and other business analyses to support operational planning and management decisions.

• Coordinate with Technical, Marine, Crewing, Procurement, and other departments on operational plans, requirements, and reporting.

• Assist in maintaining and updating Safety Management System (SMS) documents, manuals, procedures, and related records.

• Support the QAC Supervisor in updating controlled SMS documents and monitoring obsolete copies and document retention periods.

• Maintain and update vessel manuals and provide general clerical and administrative support, including filing and photocopying.

• Recommend improvements in planning, reporting, documentation, and cost-monitoring processes.

Qualifications

• Bachelor’s degree in Industrial Engineering, Business Administration, Accounting, Finance, Supply Chain Management, or a related field.

• At least 2 years of relevant experience in operations planning, budget or cost analysis, business analysis, or shipmanagement operations.

• Experience in budget preparation, contract administration, data analysis, and management reporting is an advantage.

• Familiarity with vessel operations, shipmanagement practices, or Safety Management System documentation is preferred.

• Proficient in Microsoft Office applications, particularly Excel.

• Strong analytical, numerical, organizational, and problem-solving skills.

• Good communication skills and ability to coordinate effectively with different departments.

• Detail-oriented, organized, and able to manage multiple tasks and deadlines.