Operations Executive

Inchcape Shipping Services; Olongapo; On-site; PHP 900,000 - 1,200,000; Full time

Benefits offered by this job

Life assurance

Holiday starting at 26 days

Employee Assistance Programme

Career development and progression

Job summary

Inchcape Shipping Services in Subic Bay, Philippines, is seeking an Operations Executive to plan and execute port calls, maintain relationships with ship owners, charterers, naval operators, and other maritime stakeholders. You will support commercial initiatives to expand Port Agency and Logistics services and ensure HSSE/Legal compliance while coordinating on-site and remote communications.

The role requires 5 years in port agency operations, familiarity with Navy vessels, Tankers, and strong

Qualifications

• 5 years of port agency operations experience.
• Experience with navy vessels and port calls.
• Proficient in MS Office and English communication.

Responsibilities

• Understand port call requirements and principal expectations.
• Execute port call turnaround cost-effectively and expeditiously.
• Coordinate with stakeholders and monitor progress.
• Maintain HSSE/Legal compliance with local regs and ISS policies.
• On-site coordination of services and deliveries.

Skills

Port agency operations

Navy vessel handling

Stakeholder coordination

MS Outlook

MS Word

MS Excel

Written and spoken English

Integrity

Interpersonal skills

Planning and delivery

Tools

ONEDA

Optics

Job description

Operations Executive-Subic Bay, Philippines

Who are Inchcape?

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills

& experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Main Purpose of the Job:

Communicate, plan, and execute port call planning. Provide professional services that meet/exceed Principal/ship masters’ expectations. Establish and maintain relationships with ship owners, charterers, naval operators, and maritime stakeholders. Support commercial initiatives aimed at expanding Port Agency and Logistics services.

Job Location – Subic Bay

What you’ll do: (Key Accountabilities & Key Deliverables)

Port Call Planning / Execution

Understand port call requirements and expectations of Principal/Ship master

Execute port call turnaround most cost-effectively and expeditiously.

Closely monitor and update stakeholders on port call progress

Ensure Principals’ best interests are always protected.

Effective Communication

Concise and timely communication with authorised recipients and stakeholders.

This includes, but is not limited to, routine pre-arrival and progress port call updates and post-call follow-ups.

Statutory Declarations of a Port Call

• Immigration and Checkpoint Authorities (ICA)
• Maritime and Port Authority of Singapore (MPA)
• Customs and Excise Department
• National Environment Agency (NEA)
• Operators / Management of facility involved

On‑Site Coordination

Physical attendance onboard ships or sites when necessary, providing on‑site coordination of services and deliveries.

Keeping abreast of the latest developments in port regulations, industry and ISS Policies and Procedures.

HSSE/Legal Compliance

Ensure all services provided comply with local regulations/guidelines set out by relevant government agencies and ISS Policies/Procedures

Training

Timely completion of trainings assigned

Utilisation of ISS Systems

Ensure full utilisation of all ISS systems (ONEDA and Optics) according to Standard Operating Procedure

Who you are: (Required-Knowledge, Experience, Education & Skills)

Experience

• 5 years of experience in Port Agency operations.
• Experience handling Navy vessels, Tankers, Bulk Carriers, and other commercial vessel port calls.
• Experience in vessel husbandry, port clearance, stakeholder coordination, and logistics operations.
• Prior experience in Merchant Navy maritime operations will be advantageous
• MS Outlook
• MS Word
• MS Excel
• Written and spoken English
• Port and Immigration documentation
• Effective Communication
• Integrity
• Interpersonal Skill
• Responsibility
• Planning and Delivery Work Ethic
• Adaptability and Change Time Management
• Inter-cultural competence

Knowledge

Local industry knowledge

Maritime Operations

Local law and regulations

Why Inchcape Shipping Services?

We believe in building a diverse and high performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training and expertise. We realise the value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective -

we connect the world and see the bigger picture.

The Power of People -

we rely on the strength of local agent knowledge and relationships

Progress -

we adopt new thinking and push for positive change in our industry.

In return, we will offer you:

A diverse range of benefits, depending on your geographical location. Globally as a minimum, you will receive:

• Life assurance
• Holiday starting at 26 days
• Employee Assistance Programme
• Career development and progression opportunities

Plus, much more!

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

Inchcape is an Equal Employment Opportunity Employer and equality; diversity and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.