Operations Data Admin

Payreto; Makati; Hybrid; PHP 670,000 - 1,116,000; Full time

Benefits offered by this job

Hybrid Work Setup

Competitive Salary Packages

Professional Development Opportunities

Equipment Provided

Day 1 HMO

Job summary

Payreto is seeking an experienced executive support professional in a hybrid Manila/Metro area role. You will partner with company executives to optimize processes, develop reporting, and coordinate across Finance, Legal, Sales and IT.

The position emphasizes contract management, data analysis, and cross‑department collaboration. You will build executive dashboards, ensure accurate documentation, and support capacity planning while maintaining confidentiality and strong communication with

Qualifications

• Bachelor's degree in Finance, Accountancy, Analytics, Information Management, or related field.
• At least 3 years in an administrative role supporting executives.
• Experience consolidating data into actionable insights.
• Experience creating executive dashboards and briefing materials.
• Workflow automation experience with Zapier, Make, or Power Automate.
• Proficiency in Microsoft Office and Google Workspace.
• Strong written and verbal communication.
• Excellent time management and multitasking.
• Discretion and confidentiality in handling sensitive matters.

Responsibilities

• Maintains and updates the Client database and reports.
• Manages Client contracts and tracks status and compliance.
• Acts as main contact for contract management of client contracts.
• Mediates the Client handover between Service Delivery and Sales.
• Main contact for Client billing and collections.
• Liaises with Finance, Legal, Sales and Product Management.
• Prepares Service Delivery presentations by analyzing data and compiling materials.
• Assists in Service Delivery capacity planning.
• Monitors internal workflow to ensure processes are followed.
• Ensures Payreto's compliance in delivering outputs to Clients.
• Assists in standardizing documents and procedures.
• Assists in implementing Payreto or client projects.

Skills

Executive support

Data analysis

Dashboarding

Contract management

Communication skills

Time management

Confidentiality

Education

Bachelor's degree (Finance/Acct/Analytics)

Tools

Zapier

Make

Power Automate

Microsoft Office

Google Workspace

Job description

WHAT WE OFFER

• Competitive Salary Packages
• Professional Development Opportunities
• Hybrid Work Setup
• Equipment Provided
• Day 1 HMO

POSITION OVERVIEW

This position works with company executives regarding duties such as process improvement opportunities, companies' performance status, and new or enhanced reporting needs. The assistant uses this knowledge to develop and recommend appropriate procedures based on company needs and priorities. This role acts as a liaison for departments such as Accounting, Human Resources, and Information Technology for the Operations team and is also responsible for generating high-level and detailed documentation, including contract management, process flow charts, and end-user documentation. This role must understand both the overall business objectives and the day-to-day business processes and design options to meet these needs.

WHAT WOULD YOU DO?

• Maintains and updates the Client database and reports.
• Manages Client contracts. Prepares, organizes, and maintains contract records, files, and documents, and tracks contract status and compliance.
• Acts as a point of contact in terms of contract management of all existing and active client contracts
• Mediates the Client handover between Service Delivery and Sales.
• Acts as a main contact for Client billing and collections.
• Acts as a main point of contact for all Departments: Finance, Legal, Sales and Product Management.
• Prepares Service Delivery presentations by analyzing, compiling data, and developing presentation materials.
• Assists in Service Delivery capacity planning
• Monitors and ensures that the workflow of internal work processes involving Service Delivery is done accordingly.
• Responsible for monitoring the team's KPIs as assigned by the Management
• Responsible for ensuring Payreto's 100% compliance in delivering outputs to Clients.
• Assists in standardizing documents and procedures.
• Assists in the implementation of Payreto or Client projects.

Additional Duties:

• Provides updates to department heads/managers
• Accomplishes other tasks as may be assigned by the immediate supervisor/manager

WHAT SHOULD YOU HAVE?

• Bachelor’s degree in Finance, Accountancy, Business Analytics, Information Management, or any related field
• At least 3 years of experience in an administrative role, ideally supporting executive-level functions, including scheduling, preparing meeting minutes, performing data analysis and managing operational communications.
• Experience in consolidating raw data from various departments into clear, actionable insights, as well as developing executive dashboards and briefing materials.
• Workflow automation experience involving the identification of repetitive manual tasks (such as data entry, meeting scheduling, and expense tracking) and the implementation of automated solutions using tools like Zapier, Make, or Power Automate.
• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Drive) is required.
• Strong written and verbal communication skills.
• Excellent time management and multitasking skills.
• Strong attention to detail, with excellent problem-solving skills and the ability to adapt to changing priorities.
• Demonstrates discretion, maintains confidentiality, and applies emotional intelligence when handling sensitive matters.