Operations Coordinator (Home Care)

Koltin; Mexico; Hybrid; MXN 300,000 - 420,000; Full time

Benefits offered by this job

Unlimited medical aid

Total Pass membership

9 extra vacation days

Job summary

Koltin in Mexico is building a new Home Care operations hub. You will ensure nurses are deployed, tools are built, and systems run smoothly, acting as the operational backbone. This role values ownership, data-driven thinking, and a bias toward action in a high-performance culture.

You'll be building many things from scratch; this is for someone who writes the manual rather than waiting for one. Fluency in Spanish and English is required, with strong Google Sheets / Excel expertise.

Qualifications

• 3–6 years of experience in operations, logistics, dispatch, or field coordination.
• Advanced Google Sheets/Excel with complex formulas to build dashboards.
• Experience building automations (Apps Script, Zapier, or equivalent).
• Strong written communication — clear, direct, and structured.
• Degree in any field (Administration, Industrial Engineering, Logistics, Systems, or similar preferred).
• Full proficiency in Spanish and English.

Responsibilities

• Manage the team’s task board throughput: tasks closed on time, WIP controlled, backlog status organized.
• Supervise field nurses and their home visits through operational dashboards, not in the field daily.
• Build and maintain internal tools: Google Sheets dashboards, automations, scripts, and data integrations.
• Handle administrative and procurement tasks to ensure compliance in many fields.
• Document processes and protocols so the area has institutional memory.
• Coordinate with other departments on different topics to get things moving.
• Negotiate with suppliers and find missing items to keep operations moving.
• Identify operational bottlenecks and fix them, often before they're flagged.
• Deliver with quality — ensure dashboards and systems are reliable.

Skills

Operations

Google Sheets / Excel

Automation (Apps Script / Zapier)

Written communication

Spanish & English

Problem solving

Education

Degree in any field

Tools

Apps Script

Zapier

Job description

At Koltin, we're redesigning how we care for our parents, grandparents, and loved ones — with the goal of helping them stay healthy, active, and independent for as long as possible. We do this through our health memberships, which integrate:

• Clinical care focused on prevention
• Major medical expense coverage
• Wellness and community programs

We are the first company in Mexico dedicated to protecting older adults from age 50 to 84. We are growing rapidly across the country with a clear purpose: to transform the healthcare experience for older adults — making it more human, accessible, and dignified.

About the Role

You are the operational backbone of Koltin's Home Care unit. You make sure things actually happen: nurses are deployed, tools are built, systems work, and that we’re always ready to grow. You’ll be joining a high-performance culture with real ownership, data-driven and with a bias towards action.

We're building a lot of things from scratch. This is not a role for someone who needs a manual before they start -> it's for someone who writes the manual.

You're a good fit if you:

• Take full ownership of problems and figure out how to solve them without being told how.
• Have built things that generate real value: tools, systems, or workflows that others rely on and actually use — not just reports that people scroll by.
• Are genuinely comfortable moving from an administrative errand to optimizing a spreadsheet on the same day.
• Thrive in ambiguity — you enjoy building structure where there is none.
• Care about getting the data right because you understand that operational quality and data quality are the same thing.
• Are a do-er by nature.
• You’re comfortable with change. Today we might be doing this, tomorrow we might be building a hospital at home (literally).
• Have advanced Google Sheets / Excel — formulas, operational dashboards. Non-negotiable.

Responsibilities

• Manage the team’s task board throughput: tasks closed on time, WIP controlled, backlog status organized.
• Supervise field nurses and their home visits through operational dashboards — not by being in the field every day.
• Build and maintain internal tools: Google Sheets dashboards, automations, scripts, and data integrations.
• Handle administrative and procurement tasks to ensure compliance in many fields.
• Document processes and protocols so the area has institutional memory.
• Coordinate with other departments on different topics to get things moving.
• Negotiate with suppliers and find whatever is missing to get the wheels turning.
• Identify operational bottlenecks and fix them, often before they're flagged.
• Deliver with quality — we need to know that the dashboards and systems actually used can be relied upon.

What We're Looking For

• 3–6 years of experience in operations, logistics, dispatching, or field team coordination.
• Proven Google Sheets / Excel skills: complex formulas, operational dashboards.
• Experience building automations (Apps Script, Zapier, or equivalent).
• Strong written communication — clear, direct, and structured.
• Degree in any field (Administration, Industrial Engineering, Logistics, Systems, or similar preferred).
• Strong organizational discipline: tracks everything, misses nothing, keeps systems clean.
• Full proficiency in Spanish and English.

Nice to have

• Appscript / Visual Basic knowledge or other automation tools (Zapier or equivalent).
• Use Claude AI and other generative AI tools to accelerate problem-solving and tool-building.
• Background in last-mile delivery, field workforce operations, healthcare operations, and/or home services.
• Access to tools and resources for professional growth: courses, workshops, books, and more.
• Unlimited private medical assistance by video call (GP, nutritionist, psychologist) for you and 3 family members.
• Physical wellness benefit (Total Pass membership).
• 9 additional vacation days per year, on top of the legal minimum.
• Major Medical Expense Insurance (SGMM).
• All the equipment you need to do your job well.
• Monthly support bonus of MXN $700 on top of salary.
• One-time ergonomics allowance of MXN $2,500 to set up your workspace after your trial period.
• Flexible hybrid work modality. Occasional field presence expected as part of understanding operations.