Operations Assistant for E-Commerce/Product (PH)

moxie; Philippines; Remote; PHP 391,000 - 558,000; Full time

Job summary

Moxie is a remote-first company enabling aesthetic entrepreneurs to grow independent practices. This Product Operations Assistant will manage supplies orders and fulfillment, supporting nurse entrepreneurs to place orders on the platform, monitor orders and payments, perform reconciliations, and assist with ad hoc testing and data entry.

The role requires US-hours availability, attention to detail, and experience with Shopify and Excel, with a focus on efficient, reliable operations in a global,

Qualifications

• Experience with US customers in a similar role (e-commerce store management).
• Experience with Shopify and similar platforms.
• Experience with basic data analysis tools like Microsoft Excel.
• Willing to work US hours (as late as 8am-4pm ET on weekdays).
• Strong written and verbal English skills.
• High attention to detail and reliability.
• Ability to execute tasks efficiently and effectively.

Responsibilities

• Register new accounts eligible to use our supplies platform.
• Monitor platform for incoming orders and payments.
• Place orders with the appropriate supplier.
• Daily reconciliations between platform and supplier orders.
• Occasional customer service via email to resolve issues.
• Escalate serious issues to your manager.
• Identify opportunities to improve the process.
• Ad hoc tasks such as manual testing and data entry.

Skills

English communication

Attention to detail

Efficient task execution

Tools

Shopify

Excel

Asana / Trello

Job description

At Moxie, we empower ambitious aesthetic entrepreneurs to build profitable, independent practices—without burnout, overwhelm, or guesswork. In just a few years, we've grown from an idea to a global, remote-first team now supporting 700+ practices nationwide.

Our purpose is simple: to unlock sustainable success for aesthetic entrepreneurs, at every stage of their journey.

The Role

Our Product Operations Assistant role will be responsible for managing the process that ensures that our nurse entrepreneurs are able to place their orders on our platform with ease. Our nurse entrepreneurs need to acquire supplies in order to serve their clients and rely on us to manage the operations of ordering and fulfillment behind the scenes.

In this role, your primary responsibility will be to manage our supplies operations and fulfillment process including:

• Register new accounts eligible to use our supplies platform
• Monitor our platform for incoming orders and payments
• When an order is received through our platform, place that order with the appropriate supplier
• Daily reconciliations between our platform orders and the supplier orders
• Occasional customer service via email to ensure lost or incorrectly placed orders are identified and resolved
• Escalate any serious issues to your manager
• Identify and recommend opportunities to improve the process
• Additional ad hoc responsibilities as requested by your manager or the product and engineering team including activities such as manual testing of new product features and data entry.

We’re looking for candidates who:

• Have experience working with US customers in a similar role (e.g., e-commerce store management).
• Experience working with Shopify (and the likes of it).
• Experience with basic data analysis tools like Microsoft Excel.
• Are willing to work US hours (as late as 8am-4pm ET on weekdays).
• Boast strong written and verbal English skills.
• Exhibit high attention to detail and reliability.
• Can execute tasks efficiently and effectively.

Additional requirements:

• Reliable internet connection (>10mbps).
• Quiet working environment.
• Proficiency in English.
• Bonus if:
  • You have previously worked in a healthcare/beauty/wellness business.
  • You have experience with project management tools like Asana or Trello.
  • Experience with QA (Quality Assurance) manual testing

At Moxie, we believe in creating a workplace where everyone feels valued, trusted, and included. Our team lives by our values: act as owners, give more than we take, move with speed and care, and simplify and learn every day.

We welcome people of all backgrounds, experiences, and perspectives to apply. If you require any accommodations to fully participate in the interview process, please let us know, we’re happy to assist.