Operations and Finance Support Virtual Assistant

VA Masters; Iriga; À distance; PHP 570 000 - 855 000; Plein temps

Résumé du poste

VA Masters in a remote setup is seeking an Operations and Finance Support Virtual Assistant. The role focuses on precision with client records, invoices, and financial data, while supporting management and internal workflows.

The position offers long-term growth within a fast-growing company, with responsibilities spanning operations, client onboarding, and routine finance tasks in a highly spreadsheet-based environment.

Qualifications

• Strong hands-on experience with Excel and Google Sheets, including formulas and data validation.
• Excellent written and verbal English communication skills.
• Highly organized with ability to manage several tasks in a fast-paced environment.
• Discretion and reliability for handling confidential client and financial information.
• Experience with project management tools like Asana and database tools like Airtable is a plus.

Responsabilités

• Publish and manage job posts across multiple platforms.
• Handle new client onboarding administratively, including emails and data collection.
• Send professional emails to clients as part of ongoing account administration.
• Keep internal teams updated on changes, schedules, and processes.
• Manage tasks and deadlines in Asana and maintain records in Airtable.
• Prepare daily reports and operational trackers; assist with payroll and invoicing processes.

Connaissances

Excel

Google Sheets

Attention to detail

English communication

Organizational skills

Multitasking

Discretion

Outils

Asana

Airtable

Description du poste

Job Summary:

In a role where one wrong number can cause real problems, precision is the job, and a highly organized, extremely detail-oriented Operations and Finance Support Virtual Assistant will bring it to our day-to-day internal operations and routine finance tasks. This role is heavily spreadsheet-based, so accuracy matters more here than almost anything else: you will be working with client records, invoices, and financial data where a single wrong number has real consequences.

You will work closely with management, keep our internal systems clean and current, and help our daily operations run smoothly.

This is an excellent opportunity for someone who wants to grow quickly, take on more responsibility, and build a long-term role within a fast-growing company.

Key Responsibilities:

Operations and Administration

• - Publish and manage job posts across multiple platforms
• - Take care of the administrative side of new client onboarding, including preparing and sending onboarding emails, collecting required information, and setting clients up correctly in our systems
• - Send clear, professional emails to clients as part of ongoing account administration
• - Keep VAs and internal team members updated on changes, schedules, and processes
• - Manage tasks, deadlines, and workflows in Asana: creating tasks, assigning owners, updating statuses, and making sure nothing falls through the cracks
• - Maintain and update records in Airtable: adding new records, keeping fields accurate and complete, and keeping data consistent across bases
• - Prepare and maintain daily reports and operational trackers
• - Support higher management with administrative and operational tasks
• - Help improve internal workflows and processes over time

Finance Support

• - Prepare, send, and record client invoices, and track their status through to payment
• - Record new clients and their billing details accurately in our invoicing and finance systems
• - Maintain and update finance trackers and records in Excel and Google Sheets
• - Assist with monthly reconciliation between payment platforms and internal records
• - Support payroll preparation by collecting, checking, and organizing the required data
• - Follow up professionally on outstanding or overdue payments
• - Organize receipts, confirmations, and supporting documentation
• - Promptly flag discrepancies, missing data, or unusual items to management

Mandatory Requirements:

• - Strong hands-on experience with Excel and Google Sheets (MUST). You should be comfortable with formulas, filters, sorting, data validation, pivot tables, and working across large sheets without breaking them
• - Exceptional attention to detail and a very high standard of accuracy. This role involves numbers, invoices, and client records, and mistakes are costly
• - Excellent written and verbal English communication skills (MUST)
• - Ability to write clear, professional client-facing emails independently
• - Strong organizational skills and the ability to manage several ongoing tasks without losing track of details
• - Ability to multitask and manage priorities in a fast-paced environment
• - Discretion and reliability when handling confidential client and financial information
• - Stable internet connection
• - Good-quality camera and microphone for meetings and calls
• - Professional, proactive, and reliable work ethic

Preferred Skills:

• - Previous experience as a Virtual Assistant
• - Experience with Asana or similar project management tools
• - Experience with Airtable or similar database tools
• - Experience with bookkeeping, invoicing, payroll support, or accounts receivable
• - Familiarity with online job platforms, CRM tools, or payment platforms

Growth Opportunity:

This role is built for someone who wants to grow with the company. You will begin with core operations, client administration, and routine finance tasks, and take on more responsibility quickly based on performance, reliability, and initiative. High performers will have the chance to move into more senior operational, coordination, or finance roles.

Why Join Us?

• - Remote position in a structured, professional working environment
• - Long-term opportunity with room for rapid growth
• - Work with an international team in the recruitment and VA placement industry
• - Build valuable skills across operations, client administration, finance, and business systems

If you are organized, accurate, detail-obsessed, and ready to grow with a dynamic company, and help us take our operations to the next level!