Finance and Admin Virtual Assistant

vamasters, Inc.; Bislig; Remote; PHP 1,575,000 - 2,647,000; Full time

Job summary

vamasters, Inc. is seeking an Operations and Finance Support Virtual Assistant who is highly organized and detail-oriented to run daily internal operations and handle routine finance tasks. The role focuses on spreadsheets, client records, invoices, and financial data, requiring accuracy and careful data handling.

You'll work with management, keep systems tidy, and help daily operations run smoothly, with growth opportunities as responsibilities expand in a fast-growing company.

Qualifications

• Strong hands-on experience with Excel and Google Sheets, including formulas, filters, sorting, data validation, and pivot tables.
• Exceptional attention to detail and a very high standard of accuracy when handling numbers, invoices, and client records.
• Excellent written and verbal English communication skills.
• Ability to write clear, professional client-facing emails independently.
• Strong organizational skills and the ability to manage several ongoing tasks without losing track of details.
• Ability to multitask and juggle priorities in a fast-paced environment.
• Discretion and dependability with confidential client and financial information.
• Stable internet connection.
• Good quality camera and microphone for meetings and calls.
• A proactive and reliable work ethic.

Responsibilities

• Publish and manage job postings on multiple platforms.
• Handle the administrative side of new client onboarding, including emails and data gathering.
• Send clear, professional client emails as part of account administration.
• Keep VAs and internal team informed about updates, schedules, and processes.
• Manage tasks, deadlines, and workflows in Asana: create tasks, assign owners, update statuses.
• Keep Airtable records current and consistent across bases.
• Prepare and maintain daily reports and operational trackers.
• Support senior management with administrative and operational tasks.
• Help improve internal workflows and processes over time.

Skills

Excel proficiency

Google Sheets

Written English

Verbal English

Attention to detail

Organizational skills

Multitasking

Discretion

Stable internet connection

Professional camera/microphone

Reliable work ethic

Tools

Asana

Airtable

CRM tools

Payments platforms

Payroll software

Job description

Job Summary

Make a difference with us as a highly organized and extremely detail-oriented Operations and Finance Support Virtual Assistant who runs our daily internal operations and takes care of routine finance tasks. The work revolves around spreadsheets, so accuracy matters here more than almost anything else: you’ll handle client records, invoices, and financial data where a single wrong number has real consequences.

You’ll work closely with management, keep our internal systems tidy and current, and help daily operations run smoothly.

This is an excellent opportunity for someone who wants to grow fast, take on steadily increasing responsibility, and build a long-term role in a fast-growing company.

Key Responsibilities

Operations and Administration

• Publish and manage job postings on multiple platforms

• Handle the administrative side of new client onboarding, including preparing and sending onboarding emails, gathering the information we need, and setting clients up correctly in our systems

• Send clear, professional client emails as part of ongoing account administration

• Keep VAs and internal team members informed about updates, schedules, and processes

• Manage tasks, deadlines, and workflows in Asana: creating tasks, assigning owners, updating statuses, and making sure nothing falls through the cracks

• Keep Airtable records current: adding new records, keeping fields accurate and complete, and keeping data consistent across bases

• Prepare and maintain daily reports and operational trackers

• Support senior management with administrative and operational tasks

• Help improve internal workflows and processes over time

Finance Support

• Prepare, send, and record client invoices, and follow each one through to payment

• Enter new clients and their billing details accurately in our invoicing and finance systems

• Update and maintain finance trackers and records in Excel and Google Sheets

• Help reconcile payment platforms against internal records each month

• Support payroll preparation by collecting, checking, and organizing the necessary data

• Follow up professionally on outstanding or overdue payments

• Keep receipts, confirmations, and supporting documents organized

• Report discrepancies, missing data, or unusual items to management without delay

Mandatory Requirements

• Strong hands-on experience with Excel and Google Sheets - MUST. You should be comfortable with formulas, filters, sorting, data validation, pivot tables, and working across large sheets without breaking them

• Exceptional attention to detail and a very high standard of accuracy. The role deals with numbers, invoices, and client records, and mistakes are costly

• Excellent written and verbal English communication skills - MUST

• Ability to write clear, professional client-facing emails without help

• Strong organizational skills and the ability to manage several ongoing tasks without losing track of details

• Ability to multitask and juggle priorities in a fast-paced environment

• Discretion and dependability with confidential client and financial information

• Stable internet connection

• Good-quality camera and microphone for meetings and calls

• A professional, proactive, and reliable work ethic

Preferred Skills

• Previous experience as a Virtual Assistant

• Experience with Asana or similar project management tools

• Experience with Airtable or similar database tools

• Experience with bookkeeping, invoicing, payroll support, or accounts receivable

• Familiarity with online job platforms, CRM tools, or payment platforms

Growth Opportunity

This role is built for someone who wants to grow with the company. You’ll start with core operations, client administration, and routine finance tasks, and quickly earn more responsibility through performance, reliability, and initiative. High performers will have the chance to move into more senior operational, coordination, or finance roles.

Why Join Us?

• Remote position in a structured, professional working environment

• Long-term opportunity with room for rapid growth

• Work with an international team in the recruitment and VA placement industry

• Develop valuable skills across operations, client administration, finance, and business systems