Operations Admin Specialist - Inventory, Invoicing & Compliance

Wesco; Pasay; On-site; PHP 480,000 - 600,000; Full time

Job summary

Wesco is seeking a Senior Administrator – Operations to provide essential administrative and operational support at the facility level in Pasay, Philippines. The role includes stock counting, reporting, purchasing needs, invoicing, and handling inquiries to ensure compliance with corporate controls and processes.

Key duties involve inventory control, cycle counting, preparing reports, and assisting with accounts payable reconciliation.

Qualifications

• 5+ years of operational, customer service or administrative experience.
• Understanding of administrative and clerical procedures and systems.
• Ability to multi-task with attention to detail.
• Strong verbal and written communication skills.
• Strong computer skills, including Microsoft Office.
• Ability to work in a team environment.
• 1 year of logistics and warehouse experience preferred.
• Ability to travel 0-25% of the time.

Responsibilities

• Provide administrative support to the operations team.
• Conduct inventory control procedures and generate reports.
• Assist with coverage, training, and development of others in the region.
• Manage return authorizations and credit memos.
• File and research freight claims as needed.
• Support with building maintenance and security reporting.
• Enter data for reporting, inventory adjustments and transfers.
• Handle incoming supply, receiving, or purchasing calls.

Skills

Operational experience

Customer service

Administrative support

Multi-tasking

Communication skills

MS Office

Teamwork

Logistics experience

Travel 0-25%

Education

High School Degree or Equivalent

Job description

Wesco is seeking a Senior Administrator – Operations to provide essential administrative and operational support at the facility level in Pasay, Philippines. The role includes stock counting, reporting, purchasing needs, invoicing, and handling inquiries to ensure compliance with corporate controls and processes.

Key duties involve inventory control, cycle counting, preparing reports, and assisting with accounts payable reconciliation.