HR Assistant: Recruitment, Admin & Onboarding

H&T Philippine Corp.; Mandaluyong; On-site; PHP 167,000 - 335,000; Full time

Job summary

H&T Philippine Corp. in Metro Manila seeks an HR Assistant to provide day-to-day administrative and operational support to the Human Resources Department, handling records, timekeeping, and basic HR tasks with confidentiality.

The role covers end-to-end recruitment support, timekeeping validation for payroll, compliance with SSS, PhilHealth, Pag-IBIG, and BIR, plus onboarding, offboarding, and coordinating monthly employee engagement activities.

Responsibilities

• Maintain and update employee records and HR databases.
• Encode and organize HR documents such as contracts, 201 files, and memoranda.
• Support filing, scanning, and safekeeping of HR and administrative documents.
• Assist in preparing basic HR reports as needed by the HR Manager.
• Assist in the full recruitment process including job posting, sourcing, screening, and scheduling of candidates.
• Coordinate interviews with hiring managers and ensure smooth interview scheduling and communication.
• Conduct initial screening interviews based on basic qualifications and job requirements.
• Maintain and update candidate database and recruitment tracker.
• Prepare job offers, employment requirements checklist, and onboarding documentation under HR supervision.
• Coordinate with candidates for pre-employment requirements and onboarding schedules.
• Ensure timely filling of manpower requirements based on hiring requests.
• Monitor daily attendance, tardiness, leaves, and overtime records.
• Assist in encoding and validating timekeeping data for payroll processing.
• Coordinate with employees and supervisors regarding attendance discrepancies.
• Ensure accuracy and completeness of timekeeping submissions.
• Support processing and updating of SSS, PhilHealth, Pag-IBIG, and BIR requirements.
• Assist in preparing necessary documentation for government remittances.
• Maintain compliance files and ensure timely submission of required records.
• Coordinate with external agencies when needed under HR guidance.
• Assist employees with HR-related inquiries and basic concerns.
• Support onboarding and offboarding processes (documentation, clearance, file completion).
• Help in distribution of company memos, policies, and announcements.
• Coordinate with different departments for HR-related requirements.
• Assist in the planning and execution of monthly employee engagement activities such as birthday celebrations, team bonding activities, wellness programs, recognition events, and company gatherings.
• Coordinate logistics, materials, and schedules for engagement initiatives.
• Help gather employee participation and feedback to improve engagement programs.
• Ensure engagement activities are aligned with company culture and HR objectives.
• Support documentation of events (photos, attendance, and post-activity reports)

Job description

H&T Philippine Corp. in Metro Manila seeks an HR Assistant to provide day-to-day administrative and operational support to the Human Resources Department, handling records, timekeeping, and basic HR tasks with confidentiality.

The role covers end-to-end recruitment support, timekeeping validation for payroll, compliance with SSS, PhilHealth, Pag-IBIG, and BIR, plus onboarding, offboarding, and coordinating monthly employee engagement activities.