Office Staff / Sales

IAN SMART ENERGY CORP; Quezon City; On-site; PHP 180,000 - 300,000; Full time

Job summary

IAN SMART ENERGY CORP in Quezon City is seeking an Office Staff / Sales professional for a full-time role blending administrative support with sales duties. You will assist the sales team, prepare proposals, and manage office operations while engaging with clients face-to-face and remotely.

This role offers exposure to both front-office and back-office functions, ideal for building a versatile business administration and sales career.

Qualifications

• Proven experience in administrative or office support roles, ideally within a sales-focused environment.
• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively.
• Excellent communication skills, both written and verbal, with professional client interaction.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems or sales management tools.
• Basic sales knowledge or experience in a customer-facing role, with a willingness to support sales initiatives.
• Attention to detail and accuracy in handling documentation and data entry.

Responsibilities

• Provide administrative support to the sales team, including scheduling meetings, managing correspondence, and maintaining records.
• Assist in identifying and pursuing new sales opportunities with potential clients
• Prepare sales proposals, quotations, and presentations for client meetings
• Manage and organize office documentation, ensuring files are properly filed and accessible
• Respond to client inquiries via telephone, email, and in person with professionalism
• Support the coordination of sales activities, including tracking leads and follow-ups
• Maintain accurate records of sales transactions and customer information
• Assist with general office administration tasks such as ordering supplies and scheduling
• Contribute to sales team objectives with timely information for decision-making
• Liaise with internal departments for smooth coordination and workflow

Skills

Office administration

Sales support

Time management

Communication

Independent work

CRM familiarity

Tools

Microsoft Office

CRM systems

Job description

About the role

We are seeking a dedicated Office Staff / Sales professional to join our team in Quezon City. This is a full-time position that combines administrative support with sales responsibilities, offering a unique opportunity to develop a diverse skill set within a growing organization. You will play a vital role in supporting our sales operations whilst maintaining the smooth functioning of our office environment. This position offers exposure to both customer-facing and back-office functions, making it an excellent opportunity for someone seeking to build a versatile career in business administration and sales.

Key responsibilities

• Provide comprehensive administrative support to the sales team, including scheduling meetings, managing correspondence, and maintaining records

• Assist in identifying and pursuing new sales opportunities with potential clients

• Prepare sales proposals, quotations, and presentations for client meetings

• Manage and organize office documentation, ensuring all files are properly filed and easily accessible

• Respond to client inquiries via telephone, email, and in person with professionalism and courtesy

• Support the coordination of sales activities, including tracking leads, follow-ups, and client communications

• Maintain accurate records of sales transactions, customer information, and company data

• Assist with general office administration tasks such as ordering supplies, managing databases, and scheduling

• Contribute to the overall sales team objectives by providing timely and accurate information to support decision-making

• Liaise with internal departments to ensure smooth coordination and efficient workflow

What we're looking for

• Proven experience in administrative or office support roles, ideally within a sales-focused environment

• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively

• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems or sales management tools

• Basic sales knowledge or experience in a customer-facing role, with a willingness to support sales initiatives

• Attention to detail and accuracy in handling documentation and data entry

• Ability to work independently whilst being a collaborative team player

• Problem-solving mindset with the ability to adapt to changing priorities

• Professional demeanor and a customer-service oriented approach

• Preferably, experience in the energy sector or related industries would be advantageous