Office Management Specialist - Procurement & Admin, MariBank

MariBank Philippines, Inc.; Manila; On-site; PHP 400,000 - 600,000; Full time

Job summary

MariBank Philippines, Inc. seeks a Business Support Specialist to oversee asset and inventory management, supplier coordination, and end-to-end procurement. You will manage office supplies, employee assets, and access controls while ensuring strict inventory accuracy and timely payments.

This role also covers facilities coordination, safety compliance, onboarding support, and internal communications. The ideal candidate has 1–2 years of related experience, strong MS Office skills, and the

Qualifications

• Bachelor’s degree in Office Administration, Business Management, or related field.
• 1–2 years of relevant work experience.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and manage time effectively.
• Flexible and adaptable to multiple responsibilities.
• Proficient in Microsoft Office; SAP knowledge is an advantage.
• Strong problem-solving skills and issue resolution ability.

Responsibilities

• Oversee asset & inventory management across the office.
• Manage issuance and retrieval of badges, keys, and parking permits.
• Coordinate vendor management including shuttle, security, and clinic services.
• Monitor SLAs, renew insurance, and optimize vendor consolidation.
• Execute end-to-end procurement (PR/PO) and manage payables.
• Coordinate facilities maintenance and workplace reconfigurations.
• Support employee onboarding, events, and shuttle performance tracking.
• Manage internal communications and document meeting minutes (MoM).
• Consolidate PSC/PS metrics for service improvements.

Skills

Asset management

Inventory management

Vendor management

Procurement

Facilities coordination

Communication skills

MS Office

SAP familiarity

Time management

Education

Bachelor's degree in Office Administration or related field

Tools

Microsoft Office

SAP

Job description

Job Description

A

• Asset & Inventory Management
• Oversee the full lifecycle of office supplies, pantry consumables (TeaPoint), and employee assets such as mobile devices, pedestals, and lockers.
• Manage the issuance and retrieval of parking stickers, access cards, and business cards while maintaining strict asset accountability and inventory tracking.
• Act as the primary liaison for office management vendors including shuttle services, security, housekeeping, and clinic management.
• Monitor vendor performance through Service Level Agreements (SLAs), manage property insurance renewals, and facilitate vendor pooling for concessionaires and appliances.
• Execute the end-to-end procurement process (PR/PO), including lease and utility payments and consolidation of vendor payables.
• Manage budget tracking for administrative services, process mobile plan payments, and oversee corporate travel accounts (e.g., Grab enrollment and trip audits).
• Facilities & Maintenance Coordination
• Coordinate with Internal Facilities Management and building PMO for preventive maintenance, demand repairs, and workplace reconfigurations.
• Ensure site safety and hygiene through regular pest control, water quality sampling, health and safety audits, and LGU compliance (Business Permits, DOLE).
• Employee Support & Workplace Experience
• Direct front-of-house services, including reception, visitor management, and courier/mailroom operations.
• Facilitate employee orientations, event logistics, and shuttle performance tracking to improve the daily workplace experience.
• Communications & Governance
• Manage Office and Facilities Management Communications (Intranet updates, newsletters, EDMs) and act as the central point for administrative escalations and meeting documentation (MoM).
• Consolidate performance metrics (PSC/PS reports) to provide data-driven insights for workplace service improvements.

Job Description

A Business Support Specialist will be responsible for:

• Asset & Inventory Management
• Oversee the full lifecycle of office supplies, pantry consumables (TeaPoint), and employee assets such as mobile devices, pedestals, and lockers.
• Manage the issuance and retrieval of parking stickers, access cards, and business cards while maintaining strict asset accountability and inventory tracking.
• Vendor & Contract Administration
• Act as the primary liaison for office management vendors including shuttle services, security, housekeeping, and clinic management.
• Monitor vendor performance through Service Level Agreements (SLAs), manage property insurance renewals, and facilitate vendor pooling for concessionaires and appliances.
• Financial & Procurement Facilitation
• Execute the end-to-end procurement process (PR/PO), including lease and utility payments and consolidation of vendor payables.
• Manage budget tracking for administrative services, process mobile plan payments, and oversee corporate travel accounts (e.g., Grab enrollment and trip audits).
• Facilities & Maintenance CoordinationCoordinate with Internal Facilities Management and building PMO for preventive maintenance, demand repairs, and workplace reconfigurations.
• Ensure site safety and hygiene through regular pest control, water quality sampling, health and safety audits, and LGU compliance (Business Permits, DOLE).
• Employee Support & Workplace Experience
• Direct front-of-house services, including reception, visitor management, and courier/mailroom operations.
• Facilitate employee orientations, event logistics, and shuttle performance tracking to improve the daily workplace experience.
• Communications & Governance
• Manage Office and Facilities Management Communications (Intranet updates, newsletters, EDMs) and act as the central point for administrative escalations and meeting documentation (MoM).
• Consolidate performance metrics (PSC/PS reports) to provide data-driven insights for workplace service improvements.

Requirements

• Graduate of a Bachelor’s Degree in Office Administration, Business Management, or a related field
• With at least 1–2 years of relevant work experience
• Strong verbal and written communication skills
• Proven ability to prioritize tasks and manage time effectively
• Flexible and adaptable in handling multiple responsibilities
• Proficient in Microsoft Office applications; familiarity with SAP is an advantage
• Demonstrates strong problem-solving skills and the ability to resolve issues efficiently