Office & Facilities Admin Coordinator

RM101 Square; Philippines; On-site; PHP 180,000 - 240,000; Full time

Job summary

RM101 Square in the Philippines is seeking an experienced Administrative Assistant/Facilities Coordinator to join our team. You will help maintain an organized, welcoming workspace and support day-to-day admin tasks.

Responsibilities include office management, document control, meeting coordination, and remotely guiding caretakers for maintenance projects. Strong organizational, communication, and MS Office skills are essential.

Qualifications

• Proven experience as an Administrative Assistant or in Facilities Management (preferred).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Google Sheets is a plus.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Proactive and resourceful with a strong work ethic.

Responsibilities

• Maintain a clean, organized, and welcoming office environment.
• Manage office supplies and equipment inventory, ensuring adequate stock levels.
• Coordinate office space usage and set up for meetings and events.
• Assist with office maintenance and troubleshoot minor equipment issues.
• Maintain accurate digital and physical records.
• Implement and maintain efficient filing systems.
• Monitor movement of important documents.
• Prepare and distribute meeting minutes and follow up on action items.
• Answer phones, schedule appointments, and run errands.
• Oversee on-site caretakers remotely; canvass and research maintenance projects.
• Coordinate with contractors and vendors for repairs and maintenance work.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Independent worker

Team player

Proactive and resourceful

Tools

Microsoft Office

Google Sheets

Job description

RM101 Square in the Philippines is seeking an experienced Administrative Assistant/Facilities Coordinator to join our team. You will help maintain an organized, welcoming workspace and support day-to-day admin tasks.

Responsibilities include office management, document control, meeting coordination, and remotely guiding caretakers for maintenance projects. Strong organizational, communication, and MS Office skills are essential.